Agenda, decisions and minutes

Apologies for absence were received from Councillor Denise Jeffery.

There were no declarations of disclosable pecuniary interests.

1.         To highlight Appendix 6 to Agenda Item 6 which officers have identified as containing exempt information within the meaning of Schedule 12A to the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2.         To consider whether or not to accept the officers’ recommendation in respect of the above information as set out in paragraph 4.2 of Agenda Item 6.

3.         If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 6 to Agenda Item 6 on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 6 to Agenda Item 6 on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved: That the minutes of the West Yorkshire and York Investment Committee held on 8 May 2019 be approved and signed by the Chair.

The Committee considered a report which provided an update on the Growth Deal programme. The latest figures were attached and the Committee was informed that actual expenditure made up 93.9% of the outturn forecast.

The report also provided an update on the West Yorkshire plus Transport Fund.

The Committee was updated on the independent review of the growth deal and the one year out report was attached. The providers SQW attended the meeting and presented the initial report findings. The final report is due to be published in December 2019 and will be presented to this Committee.

Members commented that they would like to see more measurement as to how the investment from the Transport Fund had impacted local residents lives, and a narrative as to how it had enabled travel to work and school as well as opening up housing opportunities, along with photographic evidence. It was suggested the report could include how local jobs, suppliers and apprenticeships had also benefitted.

It was acknowledged that the report scope was around economic impact and so value for money was deemed highly important as was the assessment of how schemes related to one another. The schemes were all long term capital projects and as such members acknowledged only early evidence of impact was available at present.

Resolved:That the year-end performance of the Combined Authority Capital Programme and the progress in implementing the Growth Deal including the Transport Fund be noted.

Resolved:   

(i)        That in respect of Mirfield to Dewsbury to Leeds project the Investment Committee recommends:

(a) That the M2D2L project proceeds through decision point 2 and work  commences on activity 3 (outline business case).

(b) That an indicative approval of the Combined Authority’s contribution of £12.5 million (which will be funded through the West Yorkshire plus Transport Fund) is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total project value will be £13 million, this will be funded from a Combined Authority contribution plus £500,000 from the Leeds City Council Section 106 fund).

(c) That costs of £325,000 are approved in order to progress the scheme to decision point 3 (outline business case) taking the total project approval to £535,000.

(d) That The Combined Authority enters into an addendum to the existing funding agreement with Kirklees Council for additional expenditure of up to £325,000 from the West Yorkshire plus Transport Fund, taking the total funding agreement value to £535,000.

(e) That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 and through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

(ii)       That in respect of the South East Bradford Link Road (SEBLR) the  Investment Committee recommends to the Combined Authority that:

(a)   That the South East Bradford Link Road scheme proceeds through decision point 2 and work commences on activity 3 (outline business case).

(b)  That an indicative approval to a maximum Combined Authority’s contribution of £46.3 million (which will be funded through the West Yorkshire plus Transport Fund) is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)   That additional development costs of £1.213 million are approved in order to progress the scheme to decision point 3 (outline business case), taking the total project approval to £1.304 million.

(d)   That the Combined Authority enters in to an addendum to the existing funding agreement with Bradford Council for expenditure of up to £1.304 million from the West Yorkshire plus Transport Fund

(e)   That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report, including at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outline in the report

(iii)      That in respect of Halifax Living the Investment Committee approves:

(a)  That the Halifax Living scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs)

(b)  That an indicative approval,  ...  view the full decision text for item 84.

The Committee considered a report which presented a number of West Yorkshire Combined Authority supported projects, including West Yorkshire plus Transport Fund (Transport Fund) and Growth Fund, for consideration by the Investment Committee at stages 1, 2 and 3 of the Combined Authority’s assurance process.

Members discussed the proposals for the progression of the following schemes which were detailed in the submitted report:

·                Mirfield to Dewsbury to Leeds (M2D2L)

·                South East Bradford Link Road (SEBLR)

·                Halifax Living

·                City Connect Phase 3

·                Gain Lane Enterprise Zone

·                West Yorkshire Combined Authority Head Office Accommodation Project

The Committee was also advised of the following three decisions made through delegations to the Combined Authority’s Managing Director since the last meeting:

·                Project Lapwing

·                Leeds City Region Growth Service

·                Garforth Rail Station Park and Ride

Resolved:   

(i)        That in respect of Mirfield to Dewsbury to Leeds project the Investment Committee recommends to the Combined Authority:

(a)     That the M2D2L project proceeds through decision point 2 and work  commences on activity 3 (outline business case).

(b)     That an indicative approval of the Combined Authority’s contribution of £12.5 million (which will be funded through the West Yorkshire plus Transport Fund) is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total project value will be £13 million, this will be funded from a Combined Authority contribution plus £500,000 from the Leeds City Council Section 106 fund).

(c)     That costs of £325,000 are approved in order to progress the scheme to decision point 3 (outline business case) taking the total project approval to £535,000.

(d)     That the Combined Authority enters into an addendum to the existing funding agreement with Kirklees Council for additional expenditure of up to £325,000 from the West Yorkshire plus Transport Fund, taking the total funding agreement value to £535,000.

(e)     That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 and through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

(ii)       That in respect of the South East Bradford Link Road (SEBLR) the  Investment Committee recommends to the Combined Authority:

(a)       That the South East Bradford Link Road scheme proceeds through decision point 2 and work commences on activity 3 (outline business case).

(b)       That an indicative approval to a maximum Combined Authority’s contribution of £46.3 million (which will be funded through the West Yorkshire plus Transport Fund) is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)       That additional development costs of £1.213 million are approved in order to progress the scheme to decision point 3 (outline business case), taking the total project approval to £1.304 million.  ...  view the full minutes text for item 84.

Resolved:That in respect of City Connect Phase 3 the Investment Committee through delegated approval approves that:

(a)       The City Connect Phase 3 Leeds project proceeds through decision point 3 and work commences on activity 4 (full business case).

(b)       An indicative approval to the total project value of £6.504 million is given, with £6.14 million to be funded from the West Yorkshire plus Transport Fund, and £360,000 from the Leeds Public Transport Investment Programme (LPTIP), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)        Additional development costs of £15,000 are approved in order to progress the scheme to decision point 5 (full business case with finalised costs), taking the total project approval to £100,000.

(d)       The Combined Authority enters into an addendum to the existing Funding Agreement with Leeds City Council for expenditure of up to £100,000 from the Transport Fund.

(e)       Future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

Resolved: That in respect of City Connect Phase 3 the Investment Committee through delegated approval approves that:

(a)       The City Connect Phase 3 Leeds project proceeds through decision point 3 and work commences on activity 4 (full business case).

(b)       An indicative approval to the total project value of £6.504 million is given, with £6.14 million to be funded from the West Yorkshire plus Transport Fund, and £360,000 from the Leeds Public Transport Investment Programme (LPTIP), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)        Additional development costs of £15,000 are approved in order to progress the scheme to decision point 5 (full business case with finalised costs), taking the total project approval to £100,000.

(d)       The Combined Authority enters into an addendum to the existing Funding Agreement with Leeds City Council for expenditure of up to £100,000 from the Transport Fund.

(e)       Future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

Resolved: That in respect of West Yorkshire Combined Authority Head Office Accommodation Project Investment Committee approves that:

(a)  The West Yorkshire Combined Authority Head Office Accommodation

       project proceeds through decision point 4 and work commences on activity 5 (full business case with finalised costs).

(b)  An indicative approval to the total project cost of £6.847 million is given.

      This will be funded entirely by the Combined Authority (from the approved

      budget for Corporate Projects), with full approval to spend being granted    

      once the scheme has progressed through the assurance process to  

      decision point 5 (full business case with finalised costs).

(c)   Future approvals are made in accordance with the assurance pathway

       and approval route set out in the submitted report following a

       recommendation by the Combined Authority’s Programme Appraisal

       Team. This will be subject to the scheme remaining within the tolerances

       outlined in the report.

Resolved: That the draft minutes of the Business Investment Committee held on 30 April 2019 be noted.