Agenda item

(Lead Member: Councillor Jeffery, Director: Melanie Corcoran)

Resolved:

 

(a)      In respect of the Transforming Cities Fund Programme Review –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)          That the progress made in the delivery of the TCF programme be noted, in particular the key messages presented on milestones, finances and risks.

 

(ii)         That a further TCF Programme review is conducted over the next six months to report back to Committee in January 2022. This should consider opportunities to phase projects and accelerate delivery of schemes and associated spend.

 

(iii)       That partners develop plans to phase delivery of projects where possible to accelerate delivery to not only maximise spend but also deliver earlier benefits to users by March 2023.

 

(iv)       That the guiding principles around allocation of the remaining risk/contingency and inflation are noted.

 

(v)        That the changes to Indicative Funding Allocations set out in Appendix 2 to the submitted report be approved.

 

(vi)       That the £2.760 million uplift in Programme Management budget to £7.690 million to reflect the larger high scenario programme being delivered and anticipated longer timescales for delivery (set out in Appendix 2) be approved.

 

(vii)     That a further allocation of £1 million programme development funding be approved, to be overseen by the TCF Portfolio Board and approved by delegation to the Combined Authority’s Managing Director (who in turn will delegate to the Director of Delivery, and who will then take decisions taking on board the views of the TCF Portfolio Board – which comprises officers from all the authorities with TCF schemes).

 

(viii)    That the following development funding be approved:

 

·               Huddersfield Trinity St Access Improvements - £103,773

·               Huddersfield Rail Station Access - £76,679

·               A61 Bus, Cycle and Walking Improvements - £79,990

·               Wakefield City Centre Bus, Cycle and Walking Improvements - £172,226

·               A639 Bus, Cycle and Walking Improvements - £110,000

·               York Tadcaster Road Corridor Improvement Scheme - £64,355

 

(b)      In respect of the Intra City Fund Capacity Fund –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)     That the Intra City Fund Capacity Funding scheme proceeds through decision point 1 (Pipeline Identification and Gateway Assessment) and work commences on activity 2 (Strategic Outline Case).

 

(ii)    That an indicative approval to the Combined Authority’s contribution of £7.400 million (which will be funded from the DfT Intra City Fund Capacity Fund) be given.

 

(iii)    That development costs of £3 million are approved in order to progress the scheme to decision point 2 (Strategic Outline Case).

(iv)   That the Combined Authority enters into any Funding Agreements required with our Partner Councils for expenditure of up to £0.500 million from the DfT Intra City Fund Capacity Fund.

 

(v)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(c)      In respect of the Real Time Information System –

 

That the Investment Committee recommends to the Combined Authority that, subject to the conditions set by the Programme Appraisal Team:

 

(i)     That the Real Time information System scheme proceeds through decision point 4 (full business case) and work commences on activity 5 (delivery).

 

(ii)    That approval to the Combined Authority’s contribution of £1.404 million (which will be funded from capital receipts or the Local Transport Plan (Integrated Transport Block) be given. The total scheme value is £2.376 million.

 

(iii)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(iv)   The following conditions have been set by the Programme     Appraisal Team to gain Approval to Proceed to Delivery:

 

1.  The total scheme cost is within those set out in the FBC   approval.

2.  Confirmation that capital receipts or Local Transport Plan (LTP) funding is available.

3.  Confirmation of match funding from South Yorkshire Passenger Transport Executive (SYPTE).

4.  Confirmation that a project board has been set up and met and that a Project Manager has been appointed.

5.  Confirmation of maintenance / revenue costs and how these  will be funded.

 

(d)      In respect of East Leeds Demand Responsive Transport (DRT) -

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)       That approval to the Combined Authority’s contribution for the capital cost of the electric buses of £1.544 million (which will be funded through £1.160 million from the Leeds Public Transport Investment fund and £0.384 million from the Local Transport Plan fund) be given.

 

(ii)       That, subject to the conditions set by the Programme Appraisal   Team, the Combined Authority approves:

 

1. That the East Leeds DRT scheme proceeds through decision   point 4 (full business case) and work commences on activity 5 (delivery).

2. That approval to the Combined Authority’s contribution of  £1.334 million (which will be funded through £0.357 million from the Local Transport Plan fund, £0.753 million from the DfT Better Deal for Bus Users fund,  £0.177 million from fare revenue and a contingency of £0.047 million identified from the tendered bus service budget) be given. The total scheme value is £3.400 million including revenue costs.

  3.  That future approvals are made in accordance with the   assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(iii)      The following conditions have been set by the Programme Appraisal Team to gain Approval to Proceed to Delivery:

 

  1.   The total scheme cost is within those set out in the FBC      approval.

      2.  Confirmation that the Monitoring and Evaluation plan for the

                scheme has been developed and sets out what success  means to allow the decision to be made on whether this trial should be extended beyond the initial 18 months.

 

(iv)      The following conditions have been set by the Programme 

           Appraisal Team before the trial is extended beyond 18 months:

 

1.  Confirmation that the £0.297 million from Leeds City Council

Supplementary Planning Document contributions and £0.225 million from Leeds City Council Section 106 contributions have been secured.

 

(e)        In respect of the Leeds City Region Growth Service –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)     That the change request to the Growth Service Programme to extend the delivery timescales to March 2023 and formal acceptance of £1.062 million of additional funding and approval of Combined Authority’s contribution of £0.802 million, including the interim underwriting of the BEIS contribution from other combined authority resources, pending the Autumn 2021 budget outcome.

 

(ii)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

 

The Combined Authority considered a report of the Director of Delivery on capital spending and project approvals.

 

Members noted the progress and funding for a number of schemes through the Combined Authority’s assurance process which were outlined in the submitted report.  These had been approved by the Investment Committee on 5 May 2021 and 8 June 2021 and included:

 

·       The Transforming Cities Fund Programme Review 2021

·       Intra City Fund Capacity Funding

·       Real Time Information System

·       East Leeds Demand Responsive Transport

·       Leeds City Region Growth Services

 

In addition, it was noted that the following decision points and change requests had been assessed and approved through the agreed delegation process:

 

·       Wakefield City Centre Package Phase 2: Ings Road

·       Beech Hill Phase 2, Halifax

·       A61 North Corridor: Scott Hall Road

·       Net Zero Region Accelerator

·       Health Innovation Support

·       Entrepreneurship Package of Support

·       TCF: Skipton Railway Station Gateway – Active Travel Improvement Scheme

·       TCF: Harrogate Rail Station Gateway – Active Travel Improvement Scheme

·       Steeton and Silsden Crossing

 

Details of all the schemes were provided in the submitted report.

 

Resolved:

 

(a)      In respect of the Transforming Cities Fund Programme Review –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)          That the progress made in the delivery of the TCF programme be noted, in particular the key messages presented on milestones, finances and risks.

 

(ii)         That a further TCF Programme review is conducted over the next six months to report back to Committee in January 2022. This should consider opportunities to phase projects and accelerate delivery of schemes and associated spend.

 

(iii)       That partners develop plans to phase delivery of projects where possible to accelerate delivery to not only maximise spend but also deliver earlier benefits to users by March 2023.

 

(iv)       That the guiding principles around allocation of the remaining risk/contingency and inflation are noted.

 

(v)        That the changes to Indicative Funding Allocations set out in Appendix 2 to the submitted report be approved.

 

(vi)       That the £2.760 million uplift in Programme Management budget to £7.690 million to reflect the larger high scenario programme being delivered and anticipated longer timescales for delivery (set out in Appendix 2) be approved.

 

(vii)     That a further allocation of £1 million programme development funding be approved, to be overseen by the TCF Portfolio Board and approved by delegation to the Combined Authority’s Managing Director (who in turn will delegate to the Director of Delivery, and who will then take decisions taking on board the views of the TCF Portfolio Board – which comprises officers from all the authorities with TCF schemes).

 

(viii)    That the following development funding be approved:

 

·               Huddersfield Trinity St Access Improvements - £103,773

·               Huddersfield Rail Station Access - £76,679

·               A61 Bus, Cycle and Walking Improvements - £79,990

·               Wakefield City Centre Bus, Cycle and Walking Improvements - £172,226

·               A639 Bus, Cycle and Walking Improvements - £110,000

·               York Tadcaster Road Corridor Improvement Scheme - £64,355

 

(b)      In respect of the Intra City Fund Capacity Fund –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)     That the Intra City Fund Capacity Funding scheme proceeds through decision point 1 (Pipeline Identification and Gateway Assessment) and work commences on activity 2 (Strategic Outline Case).

 

(ii)    That an indicative approval to the Combined Authority’s contribution of £7.400 million (which will be funded from the DfT Intra City Fund Capacity Fund) be given.

 

(iii)    That development costs of £3 million are approved in order to progress the scheme to decision point 2 (Strategic Outline Case).

(iv)   That the Combined Authority enters into any Funding Agreements required with our Partner Councils for expenditure of up to £0.500 million from the DfT Intra City Fund Capacity Fund.

 

(v)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(c)      In respect of the Real Time Information System –

 

That following a recommendation of the Investment Committee, the Combined Authority approves, subject to the conditions set by the Programme Appraisal Team:

 

(i)     That the Real Time information System scheme proceeds through decision point 4 (full business case) and work commences on activity 5 (delivery).

 

(ii)    That approval to the Combined Authority’s contribution of £1.404 million (which will be funded from capital receipts or the Local Transport Plan (Integrated Transport Block) be given. The total scheme value is £2.376 million.

 

(iii)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(iv)   The following conditions have been set by the Programme     Appraisal Team to gain Approval to Proceed to Delivery:

 

1.  The total scheme cost is within those set out in the FBC   approval.

2.  Confirmation that capital receipts or Local Transport Plan (LTP) funding is available.

3.  Confirmation of match funding from South Yorkshire Passenger Transport Executive (SYPTE).

4.  Confirmation that a project board has been set up and met and that a Project Manager has been appointed.

5.  Confirmation of maintenance / revenue costs and how these  will be funded.

 

(d)      In respect of East Leeds Demand Responsive Transport (DRT) -

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)       That approval to the Combined Authority’s contribution for the capital cost of the electric buses of £1.544 million (which will be funded through £1.160 million from the Leeds Public Transport Investment fund and £0.384 million from the Local Transport Plan fund) be given.

 

(ii)       That, subject to the conditions set by the Programme Appraisal   Team, the Combined Authority approves:

 

1. That the East Leeds DRT scheme proceeds through decision   point 4 (full business case) and work commences on activity 5 (delivery).

2. That approval to the Combined Authority’s contribution of  £1.334 million (which will be funded through £0.357 million from the Local Transport Plan fund, £0.753 million from the DfT Better Deal for Bus Users fund,  £0.177 million from fare revenue and a contingency of £0.047 million identified from the tendered bus service budget) be given. The total scheme value is £3.400 million including revenue costs.

  3.  That future approvals are made in accordance with the   assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

(iii)      The following conditions have been set by the Programme Appraisal Team to gain Approval to Proceed to Delivery:

 

  1.   The total scheme cost is within those set out in the FBC      approval.

      2.  Confirmation that the Monitoring and Evaluation plan for the

                scheme has been developed and sets out what success  means to allow the decision to be made on whether this trial should be extended beyond the initial 18 months.

 

(iv)      The following conditions have been set by the Programme 

           Appraisal Team before the trial is extended beyond 18 months:

 

1.  Confirmation that the £0.297 million from Leeds City Council Supplementary Planning Document contributions and £0.225 million from Leeds City Council Section 106 contributions have been secured.

 

(e)       In respect of the Leeds City Region Growth Service –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)     That the change request to the Growth Service Programme to extend the delivery timescales to March 2023 and formal acceptance of £1.062 million of additional funding and approval of Combined Authority’s contribution of £0.802 million, including the interim underwriting of the BEIS contribution from other combined authority resources, pending the Autumn 2021 budget outcome.

 

(ii)    That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.