Agenda item

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Resolved:

 

(a)       In respect of Rochdale Canal - Cycle Safety Fund - Canal Towpath Improvement Phase 2 - Hebden Bridge to Todmorden –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)        That the Rochdale Canal Towpath Improvement project proceeds through decision point 2 and work commences on activity 4 (full business case).

(ii)       That an indicative approval is given to the total project value of £1.553 million and the Combined Authority funding contribution of £1.473 million (from the Department for Transport – Cycle Safety Grant fund) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).The remainder will be funded by £80,000 from Calderdale Council.

(iii)      That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by either Investment Committee or the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(b)       In respect of the Corridor Improvement Programme - A58/A672 -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)      That the Corridor Improvements Programme scheme - A58/A672 proceeds through decision point 3 and work commences on activity 4 (full business case).

(ii)    That an indicative approval to the total project value of £6.024 million is given to be funded from the West Yorkshire plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That the development costs of £706,665 are approved in order to progress the scheme to decision point 4 (full business case), and that the Combined Authority issue an addendum to the existing Funding Agreement with Calderdale Council  for expenditure of up to £706,665 from the West Yorkshire plus Transport Fund taking the total approval to £941,665.

(iv)      That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, to include at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(c)       In respect of the Corridor Improvement Programme - A646/6033 Calderdale -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)      That the Corridor Improvements Programme scheme - A646/6033 proceeds through decision point 3 and work commences on Activity 4 (full business case).

(ii)    That an indicative approval to the total project value of £5.092 million is given to be funded from the West Yorkshire plus Transport Fund with full approval to spend being granted once the scheme has progressed through the Assurance Process to decision point 5 (full business case with finalised costs).

(iii)   That the development costs of £594,581 are approved in order to progress the scheme to decision point 4(full business case), and that the Combined Authority issue an addendum to the existing Funding Agreement with Calderdale Council  for expenditure of up to £594,581 from the West Yorkshire plus Transport Fund taking the total approval to £789,581.

(iv)   That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, to include at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(d)       In respect of Beech Hill, Halifax -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the Beech Hill project (phase 1a) proceeds through decision point 5 and work commences on activity 6 (delivery).

(ii)    That the Beech Hill project (phase 1b) proceeds through decision point 2 and work commences on activity 4 (full business case) through the provision of an updated business case for both phases 1a and 1b.

(iii)   That indicative approval is given to the total revised Combined Authority funding requirement of £2.197 million, to be funded from the Local Growth Fund. Phase 1b total forecast cost of £797,000 to be funded from over-programming against the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iv)   That approval is given for expenditure of up to £1.4 million for Phase 1a of the project to be funded from the Combined Authority’s Local Growth Deal and that the Combined Authority enter into a Funding Agreement with Calderdale Council for expenditure up to £1.4 million.

(v)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report to include for Phase 1b at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(e)       In respect of Forge Lane / Dewsbury Riverside -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request is approved to omit the Forge Lane site from the Growth Deal Priority 4a programme and that this site is substituted with the Dewsbury Riverside site with an indicative allocation of a grant from the Local Growth Fund to the value specified in the exempt Appendix, with full approval to spend being granted once the scheme has progressed through the Assurance Process to decision point 5 (full business case with finalised costs).

(ii)    That the Dewsbury Riverside project proceeds through decision point 2 and work commences on activity 4 (full business case).

(iii)   That the funding support to the Dewsbury Riverside site is provided in the form of a grant to the value specified in the exempt Appendix, rather than as a loan, (which was previously approved).

(iv)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report, including at decision point 5, following a recommendation by the Combined Authority’s programme appraisal team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(f)        In respect of Kirklees Housing -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request to the Kirklees Housing project is approved to reduce the Local Growth Fund funding for Phase 1 (Ashbrow Housing and Soothill Housing Sites) to £700,000.

(ii)    That the change request is approved to omit the Stile Common site from the project and that this site is substituted with the Waterfront site (Phase 2) with an indicative allocation for a £300,000 loan from the Local Growth Fund, subject to Phase 2 being brought back through the assurance process in the form of an expression of interest and considered by Investment Committee and the Combined Authority at decision point 2 (case paper).

(iii)   That the Combined Authority enters into an addendum to the existing loan agreement with Kirklees Council to reflect the change request.

(iv)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(g)       In respect of One City Park, Bradford -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)    That the change request to the One City Park project is approved to extension to the project timescales and that the project should reconfirm its business case as part of undertaking activity 5 (full business case with finalised costs).

(ii)    That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(h)       In respect of Halifax Station Gateway -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request to the Halifax Station Gateway project of £793,000 additional development funds is approved. This takes the total approved development funds to £1.108 million.

(ii)    That the Combined Authority enters into a £793,000 addendum to the existing funding agreement with Calderdale Council for expenditure of up to £1.108 million from the West Yorkshire plus Transport Fund.

(iii)    That future approvals are made in accordance with the Approval Pathway and Approval Route outlined in the submitted report including at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(i)         In respect of Leeds City Region Employment Hub, the Combined Authority approves:

(i)      That the Leeds City Region Employment Hub project proceeds  through decision point 2 and work commences on activity 5 (full business case with finalised costs).

(ii)    That an indicative approval to the total project value of £9 million is given. The Combined Authority contribution will be £8.738 million, which will be funded from an anticipated ESF grant of £5.786 million, Business Rates Pool funding of £2.71 million (year 1 and years 2 & 3 allocation) and £242,000 from an existing revenue approval. Full approval to spend will be granted if the scheme has been successful in securing ESF funding and once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That future approvals for Employment Hub are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(j)         In respect of Skills [re]boot project, the Combined Authority approves:

(i)     That the [re]boot project proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

(ii)    That an indicative approval to the total project value of £3.145 million is given (of this, the Combined Authority’s contribution will be £2.870 million which will be funded from an anticipated ESF grant of £1.573 and £1.297 million from Section 31 reserves). Full approval to spend will be granted if the scheme is successful in securing ESF funding and once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Investment Committee. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(k)        In respect of Wakefield Eastern Relief Road, the Combined Authority  approves:

(i)    That waiver of the requirement that the final account for the Wakefield Eastern Relief Road is settled prior to the Combined Authority entering into an addendum to the funding agreement with Wakefield Council.

(ii)    That the Combined Authority enters into an addendum to the existing Funding Agreement with Wakefield Council for expenditure of up to £5.574 million taking the total value of the funding agreement to £37.593 million.

(l)          In respect of Leeds New Station Street, approval of the full business case and full business with finalised costs for the Leeds New Station Street scheme be delegated to the Combined Authority’s Managing Director in consultation with the Chair of the Combined Authority following consideration by the Investment Committee in September 2018.

 

The Combined Authority considered a report of the Director of Delivery on the progression and funding for the following schemes through the Combined Authority’s assurance process:

 

·         Rochdale Canal – Cycle Safety Fund

·         Corridor Improvement Programme – A58/A672

·         Corridor Improvement Programme – A646/A6033

·         Beech Hill (Phase 1a and 1b)

 

Details of the four schemes were provided in the submitted report and it was noted that these had been considered and recommended for approval by the Investment Committee.

 

Members also considered the following schemes which have had change request reports assessed in line with the Combined Authority’s assurance process and also been considered and recommended by the Investment Committee for approval:

 

·         Forge Lane/Dewsbury Riverside

·         Kirklees Housing Project

·         Bradford One City Park

·         Halifax Station Gateway

 

Consideration was given to the following schemes that have proceeded directly to the Combined Authority due to the nature of the funding streams or timescales related to delivery.  Each scheme has been assessed in line with the Combined Authority’s assurance process:

 

·         Skills [re]boot project

·         Leeds City Region Employment Hub

 

The Combined Authority also considered a recommendation to enter into a Funding Agreement with Wakefield Council in relation to the Wakefield Eastern Relief Road and details were provided in exempt Appendix 10.

 

The update on the Leeds New Station Street scheme was noted.  It was reported that further work was being undertaken and a final business case will be considered by the Investment Committee in September with approval for the scheme being delegated to the Managing Director in consultation with the Chair of the Combined Authority.

 

Members discussed the funding and delivery of schemes and it was noted that a report on the impact of Brexit on the City Region would be prepared for the next meeting of the Combined Authority.

 

Resolved:

 

(a)       In respect of Rochdale Canal - Cycle Safety Fund - Canal Towpath Improvement Phase 2 - Hebden Bridge to Todmorden –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)        That the Rochdale Canal Towpath Improvement project proceeds through decision point 2 and work commences on activity 4 (full business case).

(ii)       That an indicative approval is given to the total project value of £1.553 million and the Combined Authority funding contribution of £1.473 million (from the Department for Transport – Cycle Safety Grant fund) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).The remainder will be funded by £80,000 from Calderdale Council.

(iii)      That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by either Investment Committee or the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(b)       In respect of the Corridor Improvement Programme - A58/A672 -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)      That the Corridor Improvements Programme scheme - A58/A672 proceeds through decision point 3 and work commences on activity 4 (full business case).

(ii)    That an indicative approval to the total project value of £6.024 million is given to be funded from the West Yorkshire plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That the development costs of £706,665 are approved in order to progress the scheme to decision point 4 (full business case), and that the Combined Authority issue an addendum to the existing Funding Agreement with Calderdale Council  for expenditure of up to £706,665 from the West Yorkshire plus Transport Fund taking the total approval to £941,665.

(iv)      That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, to include at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(c)       In respect of the Corridor Improvement Programme - A646/6033 Calderdale -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)      That the Corridor Improvements Programme scheme - A646/6033 proceeds through decision point 3 and work commences on Activity 4 (full business case).

(ii)    That an indicative approval to the total project value of £5.092 million is given to be funded from the West Yorkshire plus Transport Fund with full approval to spend being granted once the scheme has progressed through the Assurance Process to decision point 5 (full business case with finalised costs).

(iii)   That the development costs of £594,581 are approved in order to progress the scheme to decision point 4(full business case), and that the Combined Authority issue an addendum to the existing Funding Agreement with Calderdale Council  for expenditure of up to £594,581 from the West Yorkshire plus Transport Fund taking the total approval to £789,581.

(iv)   That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, to include at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(d)       In respect of Beech Hill, Halifax -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the Beech Hill project (phase 1a) proceeds through decision point 5 and work commences on activity 6 (delivery).

(ii)    That the Beech Hill project (phase 1b) proceeds through decision point 2 and work commences on activity 4 (full business case) through the provision of an updated business case for both phases 1a and 1b.

(iii)   That indicative approval is given to the total revised Combined Authority funding requirement of £2.197 million, to be funded from the Local Growth Fund. Phase 1b total forecast cost of £797,000 to be funded from over-programming against the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iv)   That approval is given for expenditure of up to £1.4 million for Phase 1a of the project to be funded from the Combined Authority’s Local Growth Deal and that the Combined Authority enter into a Funding Agreement with Calderdale Council for expenditure up to £1.4 million.

(v)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report to include for Phase 1b at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(e)       In respect of Forge Lane / Dewsbury Riverside -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request is approved to omit the Forge Lane site from the Growth Deal Priority 4a programme and that this site is substituted with the Dewsbury Riverside site with an indicative allocation of a grant from the Local Growth Fund to the value specified in the exempt Appendix, with full approval to spend being granted once the scheme has progressed through the Assurance Process to decision point 5 (full business case with finalised costs).

(ii)    That the Dewsbury Riverside project proceeds through decision point 2 and work commences on activity 4 (full business case).

(iii)   That the funding support to the Dewsbury Riverside site is provided in the form of a grant to the value specified in the exempt Appendix, rather than as a loan, (which was previously approved).

(iv)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report, including at decision point 5, following a recommendation by the Combined Authority’s programme appraisal team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(f)        In respect of Kirklees Housing -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request to the Kirklees Housing project is approved to reduce the Local Growth Fund funding for Phase 1 (Ashbrow Housing and Soothill Housing Sites) to £700,000.

(ii)    That the change request is approved to omit the Stile Common site from the project and that this site is substituted with the Waterfront site (Phase 2) with an indicative allocation for a £300,000 loan from the Local Growth Fund, subject to Phase 2 being brought back through the assurance process in the form of an expression of interest and considered by Investment Committee and the Combined Authority at decision point 2 (case paper).

(iii)   That the Combined Authority enters into an addendum to the existing loan agreement with Kirklees Council to reflect the change request.

(iv)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(g)       In respect of One City Park, Bradford -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)    That the change request to the One City Park project is approved to extension to the project timescales and that the project should reconfirm its business case as part of undertaking activity 5 (full business case with finalised costs).

(ii)    That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(h)       In respect of Halifax Station Gateway -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)     That the change request to the Halifax Station Gateway project of £793,000 additional development funds is approved. This takes the total approved development funds to £1.108 million.

(ii)    That the Combined Authority enters into a £793,000 addendum to the existing funding agreement with Calderdale Council for expenditure of up to £1.108 million from the West Yorkshire plus Transport Fund.

(iii)    That future approvals are made in accordance with the Approval Pathway and Approval Route outlined in the submitted report including at decision points 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(i)         In respect of Leeds City Region Employment Hub, the Combined Authority approves:

(i)      That the Leeds City Region Employment Hub project proceeds  through decision point 2 and work commences on activity 5 (full business case with finalised costs).

(ii)    That an indicative approval to the total project value of £9 million is given. The Combined Authority contribution will be £8.738 million, which will be funded from an anticipated ESF grant of £5.786 million, Business Rates Pool funding of £2.71 million (year 1 and years 2 & 3 allocation) and £242,000 from an existing revenue approval. Full approval to spend will be granted if the scheme has been successful in securing ESF funding and once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That future approvals for Employment Hub are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(j)         In respect of Skills [re]boot project, the Combined Authority approves:

(i)     That the [re]boot project proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

(ii)    That an indicative approval to the total project value of £3.145 million is given (of this, the Combined Authority’s contribution will be £2.870 million which will be funded from an anticipated ESF grant of £1.573 and £1.297 million from Section 31 reserves). Full approval to spend will be granted if the scheme is successful in securing ESF funding and once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)   That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Investment Committee. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(k)        In respect of Wakefield Eastern Relief Road, the Combined Authority  approves:

(i)    That waiver of the requirement that the final account for the Wakefield Eastern Relief Road is settled prior to the Combined Authority entering into an addendum to the funding agreement with Wakefield Council.

(ii)    That the Combined Authority enters into an addendum to the existing Funding Agreement with Wakefield Council for expenditure of up to £5.574 million taking the total value of the funding agreement to £37.593 million.

(l)          In respect of Leeds New Station Street, approval of the full business case and full business with finalised costs for the Leeds New Station Street scheme be delegated to the Combined Authority’s Managing Director in consultation with the Chair of the Combined Authority following consideration by the Investment Committee in September 2018.