Agenda, decisions and minutes

Apologies received from Cllr Darren Byford, Cllr Alex Ross-Shaw, Cllr Peter McBride and Tamsin Hart-Jones

Amir Hussain and Helen Lennon

“For the record, Amir Hussain and Helen Lennon confirmed that, by mutual agreement with the Chair, given their wider business interests and in the interests of transparency and openness, the exempt Appendix x of Item x has not been disclosed to them and do intend to take part in the discussion and debate on this item, however if the Committee wishes to discuss the exempt information they will withdraw from the meeting for that part”

1.    To highlight Appendix 8 of Agenda item 7 and Appendix 1 of Agenda item 12 which officers have identified as containing exempt information within the meaning of Schedule 12A to the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemptions outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2.    To consider whether or not to accept the officers’ recommendation in respect of the above information as set out at paragraph 5.31

3.    If the recommendations are accepted, to formally pass the following resolution:-

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 8 of Agenda item 7 and Appendix 1 of Agenda item 12 on the grounds that they are likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 10 of Agenda Item 8 and Appendix 1 of  Agenda item 9 on the grounds that they are likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved:  That the notes of the informal consultative meeting held on 7 February 2022 be noted.

Resolved: That the minutes of the meeting held on 25 November 2021 be approved.

The Committee considered a report and verbal update to inform about the implications of the Government’s Levelling Up White Paper on the region.

On 2 February 2022, Michael Gove, the Secretary of State for the Department

of Levelling Up, Housing, and Communities, unveiled their flagship Levelling

Up White Paper ‘setting out a plan to transform the UK by spreading

opportunity and prosperity to all parts of it’.

Resolved: That the contents of the report and recommendations for West Yorkshire be noted.

The Committee considered a report and verbal update on PCF Dewsbury Bus Station.

Resolved:

That the Place, Regeneration and Housing Committee approves that:

(i) The Dewsbury Bus Station scheme proceeds through decision point 3

(outline business case) and work commences on activity 4 (full business

case).

(ii) An indicative approval to the Combined Authority’s contribution of

£14,337,600. The total scheme value is £14,337,600.

(iii) Future approvals are made in accordance with the assurance pathway

and approval route outlined in this report. This will be subject to the

scheme remaining within the tolerances outlined in this report.

The Committee considered a report and verbal update on York Station Gateway

Resolved:

That the Place, Regeneration and Housing Committee approves:

(i) The change request to the York Station Gateway scheme for

development costs of £1,050,000, to extend the scheme delivery

timescales from February 2023 to August 2024 and to reallocate the

previously approved development costs of £2,684,000 from the West

Yorkshire plus Transport Fund to the Transforming Cities Fund. This

takes the total scheme approval to £6,055,125. The total scheme cost is

£26,379,433.

(ii) The Combined Authority enters into an addendum to an existing funding

agreement with City of York Council for expenditure of up to £6,055,125.

(iii) Future approvals are made in accordance with the assurance pathway

and approval route outlined in this report. This will be subject to the

scheme remaining within the tolerances outlined in this report.

The Committee considered a report on BHF Leeds East details contained in exempt Appendix 8

The Committee considered a report on BHF Burmantofts details contained in exempt Appendix 8

The Committee considered a report on BHF Wheatley details contained in exempt Appendix 8

The Committee considered a report on BHF Bingley, details contained in exempt Appendix 8

The Committee considered a report on BHF South Bradford details contained in Exempt Appendix 8

Resolved:

(i)             Thar the Brownfield Housing Fund Leeds East Leeds be approved

(ii)            That the Brownfield Housing Fund Burmantofts be approved

(iii)          That the Brownfield Housing Fund Bingley be approved

(iv)          That the Brownfield Housing Fund South Bradford be approved

The Committee considered a report and verbal updates on proposals for the progression of, and funding for, a number of West Yorkshire Combined Authority supported projects that have been considered at stages 1, 2 and 3 of the Combined Authority’s assurance process.

Due to the commercial nature of these projects some of the details of the

schemes were outlined in the exempt Appendix 8.

TCF Dewsbury Bus Station

The Committee considered a report and verbal update on TCF Dewsbury Bus Station.

Resolved:

That the Place, Regeneration and Housing Committee approves that:

(i) The Dewsbury Bus Station scheme proceeds through decision point 3

(outline business case) and work commences on activity 4 (full business

case).

(ii) An indicative approval to the Combined Authority’s contribution of

£14,337,600. The total scheme value is £14,337,600.

(iii) Future approvals are made in accordance with the assurance pathway

and approval route outlined in this report. This will be subject to the

scheme remaining within the tolerances outlined in this report.

The Committee considered a report and verbal update on York Station Gateway

Resolved:

That the Place, Regeneration and Housing Committee approves:

(i) The change request to the York Station Gateway scheme for

development costs of £1,050,000, to extend the scheme delivery

timescales from February 2023 to August 2024 and to reallocate the

previously approved development costs of £2,684,000 from the West

Yorkshire plus Transport Fund to the Transforming Cities Fund. This

takes the total scheme approval to £6,055,125. The total scheme cost is

£26,379,433.

(ii) The Combined Authority enters into an addendum to an existing funding

agreement with City of York Council for expenditure of up to £6,055,125.

(iii) Future approvals are made in accordance with the assurance pathway

and approval route outlined in this report. This will be subject to the

scheme remaining within the tolerances outlined in this report.

The Committee considered a report on BHF Leeds East details contained in exempt Appendix 8

The Committee considered a report on BHF Burmantofts details contained in exempt Appendix 8

The Committee was informed that the report on BHF Wheatley had been withdrawn by the sponsor.

The Committee considered a report on BHF Bingley, details contained in exempt Appendix 8

The Committee considered a report on BHF South Bradford details contained in Exempt Appendix 8

Resolved:

(i)             Thar the BHF Leeds East Leeds be approved

(ii)            BHF Burmontofts be approved

(iii)          BHFBingley be approved

(iv)          BHF South Bradford be approved

The Committee considered a report and verbal update as an up-to-date evidence base of the regional brownfield housing supply and past 10 years of

Resolved:

(i)             That writing to Government to propose they implement the recommendations in paragraph 2.2 of the report be agreed.

The Committee considered a report and verbal update as an up-to-date evidence base of the regional brownfield housing supply and past 10 years of delivery and was asked to consider and comment on the recommendations and actions contained within the report, including how best to reflect and develop the analysis further within the forthcoming regional Housing Strategy work: and to agree to write to Government to propose they implement the key recommendations in the report.

Members discussed the contents of the report and the verbal update and considered the actions contained within the report and provided comments including how best to reflect and develop the analysis further within the forthcoming regional Housing Strategy work.

Resolved:

(i)             That the contents of the report be noted.

(ii)            That the recommendations and actions contained within the report, including how best to reflect and develop the analysis further within the forthcoming regional Housing Strategy work be noted.

(iii)          That writing to Government to propose they implement the recommendations in paragraph 2.2 of the report be agreed.

Resolved:

(i)             That the final report be noted and approved.

The Committee considered a report to obtain final approval for the Meanwhile Use Report prepared as part of the One Public Estate Programme.

Vacant land and property can lead to a spiral of decline, acting as a magnet

for antisocial behaviour and impacting on the costs to councils managing such

space. As part of a wider approach to repurposing town centres and high

streets, there is a case for creating space for temporary, transitional or

meanwhile purposes for use by the cultural and creative sectors as well as

business start-ups and local communities and voluntary groups.

and to invite Committee members to discuss

Members discussed the contents of the report and provided views on the consultants’ recommendations which will inform how the report is taken forward.

Resolved:

(i)             That the contents of the report be noted.

(ii)            That the final report be noted and approved.

Resolved:

That the Place, Regeneration and Housing committee approves:

(i) The proposed revised funding allocations as set out in Appendix 1 and

detailed in paragraphs 2.6 and 2.10;

(ii) The revised programme dates for each project as set out in Appendix 2;

(iii) The increase in over-programming on the Transport Fund from £115.34

million to £151.20 million

The Committee considered a report and verbal update to detail the process and outcomes of the annual review of the Transport Fund 2021 and set out recommendations for revised project allocations and over-programming.

The West Yorkshire plus Transport Fund commenced on 1 April 2015 and is

now in its seventh year of operation.

Members discussed the contents of the report.

Resolved:

That the Place, Regeneration and Housing committee approves:

(i) The proposed revised funding allocations as set out in Appendix 1 and

detailed in paragraphs 2.6 and 2.10;

(ii) The revised programme dates for each project as set out in Appendix 2;

(iii) The increase in over-programming on the Transport Fund from £115.34

million to £151.20 million

Resolved:

(i)             That the reprofiled project and package budget approvals, as set out in Appendix 1 be approved.

(ii)            That the Combined Authority issues an addendum to the existing Funding Agreement with Leeds City Council for the LPTIP Com Exchange Scheme be approved.

The Committee considered a report and verbal update on the third review of the Leeds Public Transport Investment Programme (LPTIP) which set out recommendations for managing the different financial elements of the Programme.

This report followed on from the Part one report which was presented to and

approved by Investment Committee on the 7January 2021, which covered

the Bus Infrastructure package and programme management elements. The

Part two report was presented to and approved by Investment Committee on

the 4 March 2021, and covered the Bus Delivery and Rail Package

element.

The Committee discussed and was asked to approve the reprofiled project and package budget approvals, as set out in Appendix 1 and for the Combined Authority to issue an addendum to the existing Funding Agreement with Leeds City Council for the LPTIP Com Exchange System.

Resolved:

(i)             That the contents of the report be noted.

(ii)            That the reprofiled project and package budget approvals, as set out in Appendix 1 be approved.

(iii)          That the Combined Authority issues an addendum to the existing Funding Agreement with Leeds City Council for the LPTIP Com Exchange Scheme be approved.

The Committee considered a report and verbal update to provide members of the committee with an update on delivery of Superfast West Yorkshire and York Broadband, Contract Three.

An update was provided to the Place, Regeneration and Housing Committee

on 25 November 2021 on the progress of Superfast West Yorkshire and York

Broadband Contracts Two and Three. As noted in the report, Contract Two

with Openreach has now completed and has commenced its formal

closedown through the Broadband UK (BDUK) external assurance process.

Contract Three with Quickline Communications is currently scheduled to

complete deployment of infrastructure in June 2022. This report provided a

further update on the progress achieved by the end of December 2021

Resolved:

(i)             That the contents of the report be noted.

(ii)            That the progress to date highlighted in the report and exempt appendix be noted.