Agenda item

Capital Spending & Project Approvals

Minutes:

The Committee considered a report which set out proposals for the progression of, and funding for, a number of West Yorkshire Combined Authority supported projects, including West Yorkshire plus Transport Fund (Transport Fund) and Local Growth Fund, for consideration by the Investment Committee at stages 1, 2 and 3 of the Combined Authority’s assurance process.

 

Members discussed the proposals for the progression of the following schemes which were detailed in the submitted report:

 

·         Halifax Bus Station scheme

·         Clifton Business Park (Enterprise Zone)

·         Conditioning House scheme

·         Leeds Flood Alleviation Scheme Phase 2

·         Enterprise Zone Gain Lane project

·         A62 / A644 (Wakefield Road) Link Road

·         A692 phase 2

·         A58 / A672 Calderdale Council Corridor Improvement Programme

·         A646 / A6033 Calderdale Council Corridor Improvement Programme

·         Hebden Bridge Park & Ride

·         York Outer Ring Road phase 2 delivery A1237 – Monks Cross

·         A629 Phase 4 scheme

 

The Committee was also advised of the following decisions made through delegations to the Combined Authority’s Managing Director since the last meeting:

 

·         City Connect Phase 3

·         Corporate Technology Programme – Package AO1

·         Leeds Station Gateway – New Station Street Improvements

·         West Yorkshire Integrated Urban Traffic Management Control (UTMC) – Element B1 (common cloud based database)

·         Tackling Fuel Poverty Programme

·         Elland Road Park and Ride Expansion (Phase 3)

 

Resolved:

(i)     That in respect of the Halifax Bus Station scheme the Investment Committee recommends to the Combined Authority:

a)        That the Halifax Bus Station scheme proceeds through decision point 3 and work commences on activity 4 (full business case).

b)        That an indicative approval to the total project value of £15.4 million be given, with delivery funding dependent on the TCF bid outcome, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

c)         That development costs of £200,000 be approved from the West Yorkshire plus Transport Fund in order to assist in the progress of the scheme to decision point 4 (full business case), taking total approval to £566,415.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ii)          That in respect of the Clifton Business Park (Enterprise Zone) the Investment Committee recommends to the Combined Authority:

a)        That the Clifton Business Park (Enterprise Zone) scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

b)        That development costs of £3.156 million are approved in order to assist in the progress of the scheme to decision point 5 (full business case with finalised costs), taking total approval to £3.356 million.

c)         That the Combined Authority enters into a funding agreement with Calderdale Council for expenditure of up to £3.356 million from the Local Growth Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

(iii)         That in respect of the Conditioning House scheme the Investment Committee approves:

a)        That the Conditioning House scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs)

b)        That an indicative approval to the total project value of £1.5 million is given from the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total scheme cost is £13.847 million

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(iv)         That in respect of the Leeds Flood Alleviation Scheme Phase 2 the Investment Committee approves:

a)        That the Leeds Flood Alleviation Scheme Phase 2 proceeds through decision point 5 (full business case with finalised costs) and work commences on activity 6 (delivery).

b)        That full approval of the Combined Authority’s contribution of up to £3.9 million, which will be funded through the Local Growth Fund, is given with full approval to spend. The total project value is £76.390 million.

c)         That the Combined Authority enters into a funding agreement with Leeds City Council for expenditure of up to £3.9 million from the Local Growth Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report. This will be subject to the scheme remaining within the tolerances outlined in

(v)          That in respect of the Enterprise Zone Gain Lane project the Investment Committee approves:

a)        That the Enterprise Zone Gain Lane project proceeds through decision point 5 (full business case with finalised costs) and work commences on activity 6 (delivery).

b)        That an approval of up to £9.877 million for the Combined Authority contribution to the scheme be granted from the Local Growth Fund.

c)         That the Combined Authority enter into a Funding Agreement with Marshall Construction Limited for expenditure up to £9.877 million.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 6 through a delegation to the Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(vi)         That in respect of the change request to the A62 / A644 (Wakefield Road) Link Road project the Investment Committee approved:

a)        That the change request to the A62 / A644 (Wakefield Road) Link Road project for additional funding of £215,000 to support project development costs towards developing the outline business case from the West Yorkshire plus Transport Fund.

b)        That the change request to the A62 / A644 (Wakefield Road) Link Road project for an extension on time from November 2018 to March 2020 for outline business case submission.

c)         That the Combined Authority enters into an addendum to the existing funding agreement with Kirklees Council to reflect the revised timescales and for additional expenditure of up to £215,000 from the West Yorkshire plus Transport Fund. This takes the total expenditure on development costs up to £965,000.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4, 5 and 6 through delegation to the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within tolerances outlined in this report.

(vii)       That in respect of the change request to the A692 phase 2 project the Investment Committee approves:

a)        That the change request to the A629 phase 2 project for additional funding of £632,000 from the West Yorkshire plus Transport Fund, taking the total approval to £3.613 million.

b)        That the change request for the A629 phase 2 project to extend delivery timescales, with forecast completion now revised to September 2023.

c)         That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council to reflect the revised timescales and for additional expenditure of £632,000, taking the total value to £3.613 million to be funded from the West Yorkshire plus Transport Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(viii)      That in respect of the A58 / A672 Calderdale Council Corridor Improvement Programme Scheme the Investment Committee approved:

a)        That the extension to project delivery timescales of the A58 / A672 Calderdale Council Corridor Improvement Programme scheme, with practical completion (decision point 6) now forecast for May 2022.

b)        That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council to reflect the revised timescales.

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ix)         That in respect of the A646 / A6033 Calderdale Council Corridor Improvement Programme the Investment Committee approves:

a)        That the extension to delivery timescales of the A646 / A6033 Calderdale Council Corridor Improvement Programme scheme, with practical completion (decision point 6) now forecast for May 2022.

b)        That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council to reflect the revised timescales.

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(x)          That in respect of the change request to the York Guildhall project the Investment Committee approved:

a)        That the change request to the York Guildhall project to extend the project completion date from December 2018 to March 2021.

b)        That the Combined Authority enters into an addendum to the existing funding agreement with City of York Council to reflect the revised project completion date.

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report. 

(xi)         That in respect of the Hebden Bridge Park & Ride project the Investment Committee approved:

a)        That the change request to the Hebden Bridge Rail Park & Ride project for additional funding of £130,000 from the West Yorkshire plus Transport Fund, taking the total approval to £884,445.

b)        That the change request for the Hebden Bridge Rail Park & Ride project to extend delivery timescales by 6 months.

c)         That the Combined Authority enters into an Implementation Agreement (IA) with Network Rail for total expenditure of up to £344,000 to be funded from the West Yorkshire plus Transport Fund.  This will take the form of a revised IA for the total amount or a variation for £130,000 in addition to the existing IA for £214,000.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report following a recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in this report.

(xii)       That in respect of the York Outer Ring Road phase 2 delivery A1237 – Monks Cross Investment Committee approved:

a)        That the change request to the York Outer Ring Road phase 2 delivery A1237 – Monks Cross project to provide an extension on time from October 2019 to June 2021.

b)        That the Combined Authority enters into an addendum to the existing funding agreement with York Council to reflect the revised timescales.

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(xiii)      That in respect of the A629 Phase 4 scheme the Investment Committee approved:

a)        That the A629 Phase 4, scheme proceeds through decision point 3 and work commences on activity 4 (full business case).

b)        That an indicative approval to the total project value of £25.928 million is given from the West Yorkshire plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

c)         That additional development costs of £3.94 million are approved in order to progress the scheme to decision point 5 (full business case with finalised costs) taking the total project development cost approval to £4.585 million.

d)        That to fund land acquisition costs of up to £2.5 million is approved, with final approval to claim against this approval delegated to the Combined Authority’s Managing Director when finalised costs are known.

e)        That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council for expenditure of up to £7.085 million from the West Yorkshire plus Transport Fund.

f)          That future approvals are made in accordance with the approval pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Programme Appraisal.

 

 

 

 

 

 

 

 

 

 

 

 

 

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