Agenda item

Capital Spending and Project Approvals

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Decision:

Resolved:

 

(a)       In respect of the Land Release Fund (LRF) -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Land Release Fund (LRF) project proceeds through decision point 2 and work commences on activity 6 – delivery.

(ii)        That an approval to the total project value of £662,125 is given from the OPE Capital Grant fund with full approval to spend granted.

(iii)       That delivery costs of £662,000 are approved in order to progress the scheme to activity 6 – delivery, taking the total project approval to £662,125.

(iv)       That the Combined Authority enter into a funding agreement with Craven, Wakefield, Leeds and Selby Councils for expenditure of up to £493,750, £18,750, £130,875 and £18,750 respectively from the OPE Capital Grant Fund.

(v)        That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

(b)       In respect of Highways Maintenance Incentive funding, additional expenditure of £66,000 of the Highways Maintenance Incentive Funding, taking the total approval to £2.498 million to be funded from the Highways Maintenance Incentive funding award from the Department for Transport be approved.

(c)       In respect of the Strategic Cycle Network, additional expenditure of £86,000 on the Strategic Cycle Network project to be funded from the revenue grant award from the Department for Transport, taking the total expenditure approval to £186,000 be approved.

Minutes:

The Combined Authority considered a report of the Director of Delivery on the progression and funding for the following schemes through the Combined Authority’s assurance process:

 

·         Land Release Fund

·         Leeds Integrated Station Masterplan

·         Northgate House, Halifax

·         Real Time Bus Information

·         Ultra Low Emissions Vehicles (ULEV) taxi scheme

 

Details of the five schemes were provided in the submitted report and it was noted that these had been considered and recommended by the Investment Committee for approval.  In respect of real time bus information, it was reported that the Investment Committee had asked that consideration be given to rolling the scheme out across West Yorkshire if funding could be secured.

 

The Combined Authority also considered the following schemes which have had change requests which have been assessed in the line with the Combined Authority’s Assurance Process and also been considered and recommended by the Investment Committee for approval:

 

·         Harrogate Road New Line – junction improvement

·         A65-A658 airport link road project

 

Consideration was also given to additional expenditure for Highways Maintenance Incentive funding and the Strategic Cycle Network project which was detailed in the submitted report.

 

Resolved:

(a)       In respect of the Land Release Fund (LRF)

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Land Release Fund (LRF) project proceeds through decision point 2 and work commences on activity 6 – delivery.

(ii)        That an approval to the total project value of £662,125 is given from the OPE Capital Grant fund with full approval to spend granted.

(iii)       That delivery costs of £662,000 are approved in order to progress the scheme to activity 6 – delivery, taking the total project approval to £662,125.

(iv)       That the Combined Authority enter into a funding agreement with Craven, Wakefield, Leeds and Selby Councils for expenditure of up to £493,750, £18,750, £130,875 and £18,750 respectively from the OPE Capital Grant Fund.

(v)        That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report. This will be subject to the scheme remaining within the tolerances outlined in the report.

(b)       In respect of the Leeds Integrated Station Masterplan (LISM) project –

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Leeds Integrated Station Masterplan project proceeds through decision point 2 and work commences on activity 3 (outline business case).

(ii)        That an indicative approval to the total project value of £6.32 million of which £5 million will be funded by the Combined Authority (to be funded from the Leeds Public Transport Investment Programme (LPTIP)), £320,000 from the LCR HS2 Growth Strategy and West Yorkshire plus Transport Fund and £1 million match funding from Network Rail, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)       That development costs of up to £1 million are approved in order to progress the scheme to decision point 3 (outline business case).

(iv)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 3 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(c)   In respect of Northgate House, Halifax -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)        That the Northgate House project proceeds through decision point 2 and work commences on activity 4 (full business case). 

(ii)       That an indicative approval from the Combined Authority of £3 million from the Local Growth Fund (previously a £1.3 million loan) is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total project value is £11.87 million.

(Note - £300,000 of this £3 million has already been paid to Calderdale Council as a loan).

(iii)      That approval be given to amend the terms of the funding agreement from an interest free loan to grant funding.

(iv)      That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report which includes a Combined Authority approval at decision point 4 and at decision point 5 through a delegation to Combined Authority’s Managing Director following a recommendation by Combined Authority's Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(d)       In respect of Real Time Bus Information -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Real Time project proceeds through decision point 3 (outline business case) and work starts on activity 5 (full business case with finalised costs).

(ii)        That approval to the total indicative project value of £7.2 million from the LPTIP is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)       That approval be given for development costs of £1.74 million for the purchase and installation of the first 490 units and bus shelters with existing power supply along the core network (£1.64 million) and for funding a project manager (£100,000).

(iv)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(e)       In respect of the Ultra Low Emissions Vehicles (ULEV) taxi scheme -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the ULEV Taxi Scheme project proceeds through decision point 4 and work commences on activity 5 (full business case with finalised costs).

(ii)        That an indicative approval to the Combined Authority’s contribution of £3.18 million which will be funded through £1.2 million from the LTP fund and £1.98 million from the OLEV grant is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)       That approval be given to the additional £200,000 development costs to allow advance site preparation tasks to commence, taking the total development costs for the project to £380,000.

(iv)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(f)        In respect of Harrogate Road - New Line – junction improvement -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the change request to the Harrogate Road New Line Junction Improvement project to increase the indicative approval to the Combined Authority’s contribution to £6.765 million, which will be funded from the Transport Fund and is given with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total project value is £8.691 million (£6.765 million plus £1.926 million Bradford council section 106 monies) is approved.

(ii)        That the change request to the Harrogate Road New Line – Junction Improvement project to additional development costs of £585,000 in order to progress the scheme to decision point 5 (full business case with finalised costs) is approved.

(iii)       That the Combined Authority enters into an addendum of £585,000 to the existing funding agreement with the City of Bradford for expenditure of up to £1.885 million from the Transport Fund.

(iv)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(g)       In respect of the A65-A658 airport link road project -

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)            That the Change Request to A65-A658 airport link road project for additional development costs of £975,000 are approved in order to progress the scheme to decision point 3 (outline business case), taking the total project approval to £1.785 million. This will be funded from the West Yorkshire plus Transport Fund.

(ii)        That the Combined Authority enter into an addendum for £975,000 to the existing funding agreement with Leeds City Council for total expenditure of up to £1.785 million.

(iii)       That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

(h)       In respect of Highways Maintenance Incentive funding, additional expenditure of £66,000 of the Highways Maintenance Incentive Funding, taking the total approval to £2.498 million to be funded from the Highways Maintenance Incentive funding award from the Department for Transport be approved.

(i)        In respect of the Strategic Cycle Network, additional expenditure of £86,000 on the Strategic Cycle Network project to be funded from the revenue grant award from the Department for Transport, taking the total expenditure approval to £186,000 be approved.

Supporting documents: