Agenda item

Capital Spending and Project Approvals

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Decision:

Resolved:

 

(i)         In respect of Rail Park and Ride ProgrammeGarforth Rail Station Car Park Project (decision point 2 –case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)   That the Garforth Station Car Park project proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total project value of £825,000 is given from the Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business cases with finalised costs).

 

(c)  That development costs of £45,000 are approved in order to progress the scheme to decision point 5 (full business case with finalised costs), taking the total project approval to £59,000.

 

(d)   That the Combined Authority enter into a funding agreement (Section 56) with Arriva Rail North for expenditure of up to £45,000 from the Transport Fund.

 

(e)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(ii)        In respect of Apprenticeship Grants for Employers (AGE) Extension (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee the Combined Authority approves:

 

(a)  That the AGE Extension Programme proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total grant fund value of £1.2million is given to be funded from the unallocated AGE Programme 2015-2017 funds with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full businesss case with finalised costs).

 

(c)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(iii)       In respect of North East Calderdale Transformational Programme study (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the North East Calderdale Transformational Programme study proceeds through decision point 2 (case paper) and work commences on the strategic case for the programme.

 

(b)  That full approval is given for the total study costs of £400,000.

 

(c)  That the Combined Authority enters into a funding agreement with Calderdale Council for expenditure of up to £400,000 to be funded from the Transport Fund.

 

(d)  That any change requests relating to the study are made in accordance with the approval pathway and approval route outlined in the submitted report.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

           

(iv)       In respect of Inclusive Growth Corridors and the Transformational Fund (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the Inclusive Growth Corridors and the Transformational Fund Phase 1 proceeds through decision point 2 (case paper) and work commences on the completion of the Corridor Plans and Connectivity Strategy.

 

(b)  That indicative approval to the total programme value of £7million is given and full approval of £2.395million for Phase 1 is approved.

 

(c)  That any change requests relating to Phase 1 are made in accordance with the approval pathway and approval route outlined in the submitted report.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(v)      In respect of Growing Places Fund 319 Loan (decision point 3 outline business case) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the project proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total project value of £1.5million, and the Combined Authority contribution of £1million (to be funded from the Growing Places Fund) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

 

(c)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(vi)       In respect of the West Yorkshire Urban Traffic Management Control (UTMC) decision point 3 (outline business case) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the UTMC project proceeds through decision point 3 (outline business case) and work commences on activity 4 (full business case).

 

(b)  That the project includes the reorganization of the four existing district UTC services into a combined West Yorkshire UTC service.

 

(c)  That an indicative approval to the total project value of £7.49million is given from the Transport Fund, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

 

(d)  That development costs of £170,000 from the Transport Fund are approved in order to progress the scheme to decision point 4 (full business case), taking the total project approval to £450,000.

 

(e)  That the Combined Authority enters into an addendum to the existing funding agreement with Kirklees Council for expenditure of up to £450,000 from the Transport Fund.

 

(f)   That future approvals are made in accordance with the approval  pathway and approval route outlined in the submitted report to include approval at decision point 4 and decision point 5 to be delegated to the Combined Authority’s Managing Director.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(vii)      In respect of West Yorkshire and York Broadband Infrastructure Programme (activity 6 delivery) change request:

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  The change request to the West Yorkshire and York Broadband Infrastructure Programme as set out in the submitted report.

 

(b)  Expenditure of the increase in external funding from £7.25million to £17.6797million to be funded from BDUK, ERDF, BET and British Telecom contract 1 and districts as detailed in the submitted report, in order to fund contract 2 deployment of the West Yorkshire and York Broadband Programme.

 

(c)  That the Combined Authority enters into the variation to funding agreement between the Combined Authority and the MHCLG covering funding from ERDF (current award is £7,299,918) for the broadband programme.

 

(d)   That authority is delegated to the Combined Authority’s Managing Director to approve any future grant variation agreements which are the result of financial re-profiling and are within the total ERDF funding envelope of £7,229,918.

Minutes:

The Combined Authority considered a report of the Director of Delivery on the progression and funding for the following schemes through the Combined Authority’s assurance process:

 

·         Rail Park & Ride Programme – Garforth Rail Station Car Park Project

·         Apprenticeship Grants for Employers (AGE) Extension

·         North East Calderdale Transformational Programme

·         Inclusive Growth Corridors and the Transformational Programme

·         Growing Places Fund (GPF) LEP Loan 319

·         The West Yorkshire Urban Traffic Management Control (UTMC) Scheme

 

Details of the six schemes were provided in the submitted report and it was noted that these had been considered and recommended by the Investment Committee for approval. 

 

The Combined Authority also considered a change request to authorise spending of additional funding received in respect of the West Yorkshire Broadband Infrastructure Programme.

 

Members asked for consideration to be given to the narrative, presentation and information provided in future reports eg. factoring in the future proofing of investments, providing maps where appropriate and the delivery of inclusive growth objectives. 

 

Resolved:

 

(i)         In respect of Rail Park and Ride Programme – Garforth Rail Station Car Park Project (decision point 2 –case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)   That the Garforth Station Car Park project proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total project value of £825,000 is given from the Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

 

(c)  That development costs of £45,000 are approved in order to progress the scheme to decision point 5 (full business case with finalised costs), taking the total project approval to £59,000.

 

(d)   That the Combined Authority enter into a funding agreement (Section 56) with Arriva Rail North for expenditure of up to £45,000 from the Transport Fund.

 

(e)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(ii)        In respect of Apprenticeship Grants for Employers (AGE) Extension (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee the Combined Authority approves:

 

(a)  That the AGE Extension Programme proceeds through decision point 2 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total grant fund value of

£1.2 million is given to be funded from the unallocated AGE Programme 2015-2017 funds with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full businesss case with finalised costs).

 

(c)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(iii)       In respect of North East Calderdale Transformational Programme study (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the North East Calderdale Transformational Programme study proceeds through decision point 2 (case paper) and work commences on the strategic case for the programme.

 

(b)  That full approval is given for the total study costs of £400,000.

 

(c)  That the Combined Authority enters into a funding agreement with Calderdale Council for expenditure of up to £400,000 to be funded from the Transport Fund.

 

(d)  That any change requests relating to the study are made in accordance with the approval pathway and approval route outlined in the submitted report.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

           

(iv)       In respect of Inclusive Growth Corridors and the Transformational Fund (decision point 2 case paper) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the Inclusive Growth Corridors and the Transformational Fund Phase 1 proceeds through decision point 2 (case paper) and work commences on the completion of the Corridor Plans and Connectivity Strategy.

 

(b)  That indicative approval to the total programme value of £7 million is given and full approval of £2.395 million for Phase 1 is approved.

 

(c)  That any change requests relating to Phase 1 are made in accordance with the approval pathway and approval route outlined in the submitted report.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(v)      In respect of Growing Places Fund 319 Loan (decision point 3 outline business case) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the project proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

 

(b)  That an indicative approval to the total project value of £1.5 million, and the Combined Authority contribution of £1 million (to be funded from the Growing Places Fund) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

 

(c)  That future approvals are made in accordance with the approval pathway and approval route outlined in the submitted report including at decision point 5 (full business case with finalised costs) through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(vi)       In respect of the West Yorkshire Urban Traffic Management Control (UTMC) decision point 3 (outline business case) –

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  That the UTMC project proceeds through decision point 3 (outline business case) and work commences on activity 4 (full business case).

 

(b)  That the project includes the reorganisation of the four existing district UTC services into a combined West Yorkshire UTC service.

 

(c)  That an indicative approval to the total project value of £7.49 million is given from the Transport Fund, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

 

(d)  That development costs of £170,000 from the Transport Fund are approved in order to progress the scheme to decision point 4 (full business case), taking the total project approval to £450,000.

 

(e)  That the Combined Authority enters into an addendum to the existing funding agreement with Kirklees Council for expenditure of up to £450,000 from the Transport Fund.

 

(f)   That future approvals are made in accordance with the approval  pathway and approval route outlined in the submitted report to include approval at decision point 4 and decision point 5 to be delegated to the Combined Authority’s Managing Director.  This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

 

(vii)      In respect of West Yorkshire and York Broadband Infrastructure Programme (activity 6 delivery) change request:

 

            That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(a)  The change request to the West Yorkshire and York Broadband Infrastructure Programme as set out in the submitted report.

 

(b)  Expenditure of the increase in external funding from £7.25 million to £17.6797 million to be funded from BDUK, ERDF, BET and British Telecom contract 1 and districts as detailed in the submitted report, in order to fund contract 2 deployment of the West Yorkshire and York Broadband Programme.

 

(c)  That the Combined Authority enters into the variation to funding agreement between the Combined Authority and the Ministry of Housing, Communities and Local Government covering funding from ERDF (current award is £7,299,918) for the broadband programme.

 

(d)  That authority is delegated to the Combined Authority’s Managing Director to approve any future grant variation agreements which are the result of financial re-profiling and are within the total ERDF funding envelope of £7,229,918.

Supporting documents: