Venue: Wellington House, 40-50 Wellington Street, Leeds LS1 2DE
Contact: Scrutiny Unit, Legal & Governance Services
No. | Item |
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Apologies for absence To note apologies for absence and confirm the quorum of 11 members is met.
Minutes: Apologies for absence were received from Councillors Jeanette Sunderland, David Jones, Betty Rhodes, Tony Hames, Rachel Melly and Jacob Goddard with Councillors Alun Griffiths, Fiona Fitzpatrick and Paul Wray as substitutes.
The meeting was confirmed as quorate, with 12 members present out of 11 needed for quorum. |
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Declarations of Disclosable Pecuniary Interests Minutes: There were no declarations of disclosable pecuniary interests. |
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Possible exclusion of the press and public Minutes: There were no items requiring the exclusion of the press and public. |
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Minutes of the meeting held on 19 November 2021 PDF 246 KB Minutes: Resolved: That the notes of the inquorate meeting held on 19 November 2021 be noted and entered as public record of what was discussed. |
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Notes of the informal meeting held on 21 January 2022 PDF 280 KB Minutes: Resolved: That the notes of the inquorate meeting held on 21 January 2022 be noted and entered as public record of what was discussed. |
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Chair's comments and update Minutes: The Committee received a verbal update from the Chair. The Chair welcomed Members to the first meeting in the newly renovated building and asked Officers if Scrutiny could see the closure report of the Accommodation Project.
The Committee heard that a wrap-up session was due to be arranged for the end of the year to evaluate progress and performance of the Committee and forward plan for the coming year. Members noted the initial proposed changes to the Committee structure and plans going forward to transfer place/environment work from the Economy Scrutiny Committee to Transport Scrutiny Committee.
Members also noted the Communications Team re-structure, including a new Head of News and Head of Marketing. The possibility of Scrutiny to look into the Communications Team re-structure amidst consideration of wider staff structure was also discussed.
The Chair suggested that in future Members with particular specialisms/interests take a lead on relevant topics and lead discussion and questioning on those items.
The Chair sought clarification on the position of the Combined Authority on Welcome to Yorkshire which was confirmed to be not directly invloved. West Yorkshire Leaders and CEO of Kirklees Council had an interest in the resolution. In future, tourism might fall under the Mayor’s wider culture plans.
Resolved: That the Chair’s verbal update be noted. |
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Transport Committee Review PDF 435 KB Additional documents:
Minutes: The Committee received an update on the Transport Committee Review following the Combined Authority meeting on 3 February.
In questions and discussions, members sought clarification on a number of things including:
Resolved: That the report be noted, and the Committee’s feedback and conclusions be considered further. |
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Business planning, budget and funding priorities PDF 132 KB Additional documents: Minutes: The Committee was provided with an overview of progress on the 2022/23 business plans and a report on performance against the current Combined Authority’s 2021/22 Corporate Key Performance Indicators.
In questions and discussions, members sought clarification on a number of things including:
Some Members felt the report contained too many abbreviations which should be written in full for Member and public benefit and inclusion. Members agreed the length of report was good as the detail allowed Members to contextualise and pose helpful questions.
Resolved: That the report be noted, and the Committee’s feedback and conclusions be considered further. |
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Additional documents: Minutes: The Committee was provided with further information relating to the Combined Authority’s workforce as requested.
In questions and discussions, members sought clarification on a number of elements including:
Resolved: That the report be noted, and the Committee’s feedback and conclusions be considered further. |
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Social Value in Procurement PDF 229 KB Additional documents:
Minutes: The Committee was advised of the Themes, Outputs and Measures (TOMs) selected to use to measure social value obtained by the Combined Authority in the future.
In questions and discussions, members sought clarification on a number of things including:
It was suggested that a case study would be useful to look at the TOMs process in practice and cases where social value was considered more important than the monetary aspect.
Resolved: That the report be noted, and the Committee’s feedback and conclusions be considered further. |
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Minutes: The Committee received a report which provided details on the Combined Authority’s current position regarding cyber security and ICT resilience.
Recent events particularly the pandemic and Ukraine crisis had significantly increased the risk of cyber-attacks and emphasised the importance of digital infrastructure. The last major cyber incident at the Combined Authority was a ‘zero-day virus’ 5 years ago.
Members noted that human error was the major weakness in the infrastructure and the entry point for cyber-attacks and hackers. Although human error could not be eliminated entirely it was emphasised how important rigorous staff training was, ensuring staff vigilance and ability to identify potential risks. The Committee heard that some simulated phishing emails would be sent out in future to test staff’s awareness and resilience.
Responsibility of the Combined Authority’s data had been moved to specialist suppliers and trusted partners through a multi-vendor approach, all data had been put on the cloud which sat on 3 different servers. Members were concerned about a potential overreliance on cloud services and external servers.
Resolved: That the report be noted, and the Committee’s feedback and conclusions be considered further. |
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Corporate Scrutiny Work Programme PDF 148 KB Additional documents: Minutes: The Committee considered the Work programme for 2021/22. The Annual Report was due to be produced and short wrap-up sessions arranged for each Scrutiny Committee.
The Chair also urged Members to seek reappointment to Corporate Scrutiny Committee for continuity and progression.
Resolved: That the 2021/22 Work Programme is noted. |