Agenda, decisions and minutes

West Yorkshire and York Investment Committee
Wednesday, 13th May, 2020 11.00 am

Venue: Remote Meeting - to be livestreamed here: https://www.youtube.com/channel/UCazjNSGpqZZT41Vibn2ZK9A/live (Copy and paste into your browser)

Items
No. Item

64.

Apologies for Absence

Minutes:

There were no apologies for absence.

65.

Declarations of Disclosable Pecuniary Interests

Minutes:

There were no pecuniary interests declared at the meeting.

66.

Exempt Information - Possible Exclusion of the Press and Public

Minutes:

There were no items requiring the exclusion of the press and public.

67.

Minutes of the Meeting of the West Yorkshire and York Investment Committee held on 5 March pdf icon PDF 148 KB

Minutes:

Resolved: That the minutes from the meeting held on 5 March be approved.

68.

Capital Programme Update pdf icon PDF 439 KB

Additional documents:

Minutes:

Members were provided with an update on projects since the implementation of lockdown and were informed that work was ongoing, and it was business as usual as far as the current situation allowed.

 

Members noted that spend for this financial year (2020/21) was likely be lower than originally expected and that BEIS and DfT had been contacted to seek their support in helping us respond to the challenges posed by COVID-19 with regards extending reporting deadlines and managing possible delays to the programme. While grant submissions would be more flexible but not minded to allow flexibility around programming. Members agreed that it was reasonable to press government for an extension of programming.

 

Members asked if the Combined Authority had received any communication regarding the allocation for 2020/21. No formal notification of this year’s allocation had been received by there would be a conversation with BEIS shortly.

 

Resolved: That the progress made in implementing the Combined Authority the operational programmes included in the report be noted.

69.

Transforming Cities Fund pdf icon PDF 367 KB

Additional documents:

Decision:

Resolved:

 

(i)          That the Investment Committee notes this progress update in the context of TCF funded projects that are also being brought for consideration of Approval at this meeting and subsequent meetings.

 

(ii)         The Investment Committee recommends to the Combined Authority that:

 

(a)  £11.851m of TCF funding is approved to repay development costs incurred by partners and enable further development work on the projects within the programme as per Appendix A to enable progression to their next Decision Points of the Assurance Framework.

 

(b)  Up to £3m TCF funding is approved, to re-pay spend incurred to date on early development work, previously approved from the Transport Fund Transformational Pot.

 

(c)   The Combined Authority enters into Funding Agreements with partners for expenditure as detailed in Appendix A plus the spend incurred to date on early development work, previously approved from the Transport Fund Transformational Pot from the Transforming Cities Fund.

 

(iii)       The Investment Committee Recommends to the Combined Authority that:

 

(a)    The £4.930m TCF Programme Management allocation is approved to enable the Combined Authority to effectively undertake Programme Management functions for the lifetime of the TCF funded programme.

 

(b)    The £1.00m TCF Benefits Realisation allocation is approved, to enable the Combined Authority to provide monitoring and evaluation of the overall programme in line with DfT expectations

 

Minutes:

Members considered a paper on the Transforming Cities Fund. The programme was made up of 22 packages of schemes across West Yorkshire and North Yorkshire. Members noted the governance and reporting arrangements for the programme and that individual schemes would come to the Investment Committee for approval.

 

There were several schemes in the 22 packages that had no funding identified in the low scenario and a range of others that have additional scope, cost and associated benefits identified in the Core and High funding scenarios. The West Yorkshire Authorities have an ambition to progress all WY projects in the Higher Scenario.

 

Members asked for more detail regarding the number of schemes in the high scenario and if the timescale for the high scenario would be in line with the low scenario as well as the gap in funding between the various scenarios.

 

 

 

Resolved:

 

(i)          That the Investment Committee notes this progress update in the context of TCF funded projects that are also being brought for consideration of Approval at this meeting and subsequent meetings.

 

(ii)         The Investment Committee recommends to the Combined Authority that:

 

(a)  £11.851m of TCF funding is approved to repay development costs incurred by partners and enable further development work on the projects within the programme as per Appendix A to enable progression to their next Decision Points of the Assurance Framework.

 

(b)  Up to £3m TCF funding is approved, to re-pay spend incurred to date on early development work, previously approved from the Transport Fund Transformational Pot.

 

(c)   The Combined Authority enters into Funding Agreements with partners for expenditure as detailed in Appendix A plus the spend incurred to date on early development work, previously approved from the Transport Fund Transformational Pot from the Transforming Cities Fund.

 

(iii)       The Investment Committee Recommends to the Combined Authority that:

 

(a)    The £4.930m TCF Programme Management allocation is approved to enable the Combined Authority to effectively undertake Programme Management functions for the lifetime of the TCF funded programme.

 

(b)    The £1.00m TCF Benefits Realisation allocation is approved, to enable the Combined Authority to provide monitoring and evaluation of the overall programme in line with DfT expectations

 

70.

Capital Spending and Project Approvals pdf icon PDF 686 KB

Additional documents:

Decision:

Resolved:

 

(i)          That in respect of Active & Sustainable Travel in Leeds City Centre (Bishopgate) Active Investment Committee recommends to the Combined Authority:

(a)        That the Active & Sustainable Travel in Leeds City Centre (Bishopgate) package of schemes proceeds through decision point 2 (strategic outline case) and work commences on bringing individual schemes through at activity 3 (outline business case).

 

(b)        That an indicative approval to the total package value of £39.5 million of which £39.5 million is being funded from the Transforming Cities Fund with full approval to spend being granted once individual schemes have progressed through the assurance process to decision point 5.

 

(c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Portfolio Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ii)         That in respect of the East Leeds Demand Responsive Transport scheme the Investment Committee recommends to the Combined Authority:

(a)        That the East Leeds Demand Responsive Transport scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

(b)        That an indicative approval to the total project value of £2.234 million, is given with the Combined Authority’s funding contribution of £1.466 million (Leeds Public Transport Investment Programme (LPTIP) – £763,000, Local Transport Plan – Integrated Transport Block Programme - £703,000) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(iii)       The in respect of The City Connect Phase 3: Castleford Greenway Phase 4 project the Investment Committee recommends to the Combined Authority:

(a)        That the City Connect Phase 3: Castleford Greenway Phase 4 project proceeds through decision point 4 and work commences on activity 5 (full business case with finalised costs).

(b)        That an indicative approval to the total project value of £371,686 is given from the West Yorkshire Plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c) That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

 

 

 

 

Minutes:

The Committee considered a report which set out proposals for the progression of, and funding for, a number of West Yorkshire Combined Authority supported projects, including West Yorkshire plus Transport Fund (Transport Fund) and Local Growth Fund, for consideration by the Investment Committee at stages 1, 2 and 3 of the Combined Authority’s assurance process.

 

Members discussed the proposals for the progression of the following schemes which were detailed in the submitted report:

 

·        That in respect of Active & Sustainable Travel in Leeds City Centre (Bishopgate).

·        East Leeds Demand Responsive Transport scheme.

·        City Connect Phase 3: Castleford Greenway Phase 4.

 

The Committee was also advised of the following decisions made through delegations to the Combined Authority’s Managing Director since the last meeting:

 

·       Transport Hubs & public Transport Access Schemes – Phase 1

·       Connecting Innovation

·       Leeds Integrated Station Masterplan

·       Leeds City Region Enterprise Zone Programme – Langthwaite

·       Bradford City Centre Heritage Properties (Conditioning House)

·       Skills for Growth

 

Resolved:

(i)          That in respect of Active & Sustainable Travel in Leeds City Centre (Bishopgate) Investment Committee recommends to the Combined Authority:

(a)        That the Active & Sustainable Travel in Leeds City Centre (Bishopgate) package of schemes proceeds through decision point 2 (strategic outline case) and work commences on bringing individual schemes through at activity 3 (outline business case).

 

(b)        That an indicative approval to the total package value of £39.5 million of which £39.5 million is being funded from the Transforming Cities Fund with full approval to spend being granted once individual schemes have progressed through the assurance process to decision point 5.

 

(c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Portfolio Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ii)         That in respect of the East Leeds Demand Responsive Transport scheme the Investment Committee recommends to the Combined Authority:

(a)        That the East Leeds Demand Responsive Transport scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

(b)        That an indicative approval to the total project value of £2.234 million, is given with the Combined Authority’s funding contribution of £1.466 million (Leeds Public Transport Investment Programme (LPTIP) – £763,000, Local Transport Plan – Integrated Transport Block Programme - £703,000) with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(iii)       The in respect of The City Connect Phase 3: Castleford Greenway Phase 4  ...  view the full minutes text for item 70.