Agenda, decisions and minutes

West Yorkshire and York Investment Committee
Tuesday, 1st September, 2020 2.00 pm

Venue: REMOTE MEETING - TO BE LIVESTREAMED HERE: https://www.youtube.com/watch?v=WgK3XviQKmQE (COPY AND PASTE INTO YOUR BROWSER)

Items
No. Item

7.

Apologies for Absence

Minutes:

Apologies for absence were received from Councilor Jeffery, Councillor Pryor, Councillor McBride and Councillor Waller.

8.

Declarations of Disclosable Pecuniary Interests

Minutes:

Councillor Scullion declared that she was a member of the Yorkshire and Humberside Regional Flooding and Coastal Committee.  

9.

Exempt Information - Possible Exclusion of the Press and Public

Minutes:

There were no items which required the exemption of the press or public.

10.

Minutes of the Meeting of the West Yorkshire and York Investment Committee held on 11 August pdf icon PDF 149 KB

Minutes:

Resolved: That the minutes of the meeting of the West Yorkshire and York Investment Committee be approved.

11.

Capital Programme Update pdf icon PDF 207 KB

Additional documents:

Minutes:

The Committee considered a report which provided an update on the progress made on the implementation of the Combined Authority’s capital programme.

 

Members noted the two new funding programmes: The Getting Building Fund and the Brownfield Housing Fund. It wasthat the Combined Authority will now receive 100% of the final outstanding payment of the Growth Deal funding following a successful review of the programme.

 

Resolved: That the progress made in implementing the Combined Authority Capital Programmes be noted.

 

 

 

12.

Getting Building Fund pdf icon PDF 255 KB

Additional documents:

Decision:

Resolved: That the Investment Committee recommended to the Combined Authority that:

(i)          The Getting Building Fund programme proceeds through decision point 2 (strategic business case).

(ii)         Each project commences work on activity 4 (full business case) or where relevant a change request is brought forward where the project is an extension to an existing Combined Authority project / programme.

(iii)       An indicative approval to the Combined Authority’s contribution of up to £52.60 million to be funded through the Getting Building Fund is given, with full approval to spend being granted once each of the projects has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iv)       Programme development costs of up to £1 million (2%) and project development costs of £2.63 million (5%) are approved in order to progress the projects to decision point 4 (full business case) and  allocation of these development costs to the individual projects is delegated to the Director of Delivery.

(v)        The Combined Authority enter into funding agreements with Bradford Council, Calderdale Council, Kirklees Council, Leeds Council and Wakefield Council and other partners, including Canal and River Trust, as necessary for expenditure of up to £2.63 million collectively from the Getting Building Fund (the allocation per project / partner council to be delegated to the Director of Delivery).

(vi)       The assurance tolerances:

·         Any programme cost increase remains within 2% as set out in this report and re allocation of funding between the projects is delegated to the Combined Authority’s Managing Director.

·         Delivery timescales remain within those set out in this report.

(vii)     Future approvals are made by the Investment Committee at decision point 4 and through a delegation to the Combined Authority’s Managing Director at decision point 5 following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

Minutes:

The Committee considered report which put forward proposals for the funding of projects that have been approved for funding by Government through the Getting Building Fund.

Members noted that the proportion allocated to the north of England was substantial and the case had been made to Government that the allocation should be used as a baseline for future funding.

Members discussed the importance of capacity across the authorities to deliver the projects.  

Resolved: That the Investment Committee recommended to the Combined Authority that:

(i)          The Getting Building Fund programme proceeds through decision point 2 (strategic business case).

(ii)         Each project commences work on activity 4 (full business case) or where relevant a change request is brought forward where the project is an extension to an existing Combined Authority project / programme.

(iii)       An indicative approval to the Combined Authority’s contribution of up to £52.60 million to be funded through the Getting Building Fund is given, with full approval to spend being granted once each of the projects has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iv)       Programme development costs of up to £1 million (2%) and project development costs of £2.63 million (5%) are approved in order to progress the projects to decision point 4 (full business case) and  allocation of these development costs to the individual projects is delegated to the Director of Delivery.

(v)        The Combined Authority enter into funding agreements with Bradford Council, Calderdale Council, Kirklees Council, Leeds Council and Wakefield Council and other partners, including Canal and River Trust, as necessary for expenditure of up to £2.63 million collectively from the Getting Building Fund (the allocation per project / partner council to be delegated to the Director of Delivery).

(vi)       The assurance tolerances:

·         Any programme cost increase remains within 2% as set out in this report and re allocation of funding between the projects is delegated to the Combined Authority’s Managing Director.

·         Delivery timescales remain within those set out in this report.

(vii)     Future approvals are made by the Investment Committee at decision point 4 and through a delegation to the Combined Authority’s Managing Director at decision point 5 following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

13.

Capital Spending and Project Approvals pdf icon PDF 1 MB

Additional documents:

Decision:

(i)          That in respect of the CIP Phase 2 Programme the Investment Committee recommended to the Combined Authority that:

(a)         The CIP Phase 2 Programme proceeds through decision point 2 (strategic outline case) and work commences on individual schemes to activity 3 (outline business case).

(b)        An indicative approval to the total programme value of £47.35 million is given from the West Yorkshire plus Transport Fund with full approval to spend being granted once the schemes have progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         Approval to development costs of £4 million from the West Yorkshire plus Transport Fund of which £3 million to fund business case development costs in order to progress schemes within CIP Phase 2 to decision point 3 (outline business case) and £1 million to be allocated to support programme resilience and contingency.

(d)        The Combined Authority enters into a funding agreement with: Kirklees council for expenditure up to £600,000; Calderdale council for expenditure up to £600,000; Bradford council for expenditure up to £670,000; Wakefield council for expenditure up to £1.13 million; all from the West Yorkshire plus Transport Fund

(ii)             That in respect of the Brownfield Housing Fund Programme the Investment Committee recommended to the Combined Authority that:

(a)         The Brownfield Housing Fund programme proceeds through decision point 2 (strategic outline case) and work commences on activity 3 (outline business case) and activity 4 (full business case) for individual schemes coming through the programme.

(b)        An indicative approval to the total scheme value of £66.779 million is given from the Brownfield Housing Fund with full approval to spend being granted once individual schemes have progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         Development costs of £5 million from the Brownfield Housing Fund are approved in order to develop and manage the programme and design and develop individual schemes to the next decision point.

(d)        Delegation of allocation of development costs and to enter into funding and legal agreements with Bradford, Kirklees, Wakefield, Calderdale and Leeds Councils and associated development activity as outlined in this report to a total combined value of £5 million from the Brownfield Housing Fund, is given to the Combined Authority’s Director of Delivery to enable programme development and individual projects to progress to the next decision point.

(e)         Future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at the next decision point through delegation to the Investment Committee and at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(iii)           That in respect of the Active and Sustainable Travel in Bradford City Centre the Investment Committee recommended to the Combined Authority that:

(a)         The Active and Sustainable Travel in Bradford City Centre package project proceeds through ?decision point  ...  view the full decision text for item 13.

Minutes:

The Committee considered a report which set out proposals for the progression of, and funding for, a number of West Yorkshire Combined Authority supported projects, including West Yorkshire plus Transport Fund (Transport Fund) and Local Growth Fund, for consideration by the Investment Committee at stages 1, 2 and 3 of the Combined Authority’s assurance process.

 

Members discussed the proposals for the progression of the following schemes which were detailed in the submitted report:

 

·       CIP Phase 2 Programme

·       Brownfield Housing Fund Programme

·       Active and Sustainable Travel across Bradford City Centre

·       Connecting employment and skills centres in Dewsbury

·       South Bradford Bus Park & Ride and Expressway

·       Network Navigation - West Yorkshire

·       Transforming access to Bradford Interchange from employment areas - Bradford Interchange Station Access

·       Transforming Access to Brighouse and Elland Railway Stations

·       Transforming bus and active travel opportunities between Dewsbury and Bradford (A638)

·       West Bradford - Cycle Superhighway

·       A660 Headingley Hills

·       Enterprise Zone – Langthwaite

·       Halifax, Walking Cycling and Bus Transformation Package - Halifax Bus Station

·       A61 North

·       Real Time Bus Information

·       Additional Approval – Growing Places Fund

 

An item of correspondence had been received from the A660 joint council relating to concerns raised from a consultation in 2018 regarding the scheme. It was reported that concerns had been taken on board through the design process and more work was underway on the designs and further engagement and consultation would follow.

 

The Committee was also advised of the following decisions made through delegations to the Combined Authority’s Managing Director since the last meeting:

 

·       Network Navigation (Leeds)

·       Superfast West Yorkshire and York – Contract 3

·       Corn Exchange City Centre Gateway

·       Transforming Cities Fund Early Gateways – Dewsbury Rail Station Access

·       Bradford Strategic Transport Model

·       CIP A62 Smart Corridor

(i)          That in respect of the CIP Phase 2 Programme the Investment Committee recommended to the Combined Authority that:

(a)         The CIP Phase 2 Programme proceeds through decision point 2 (strategic outline case) and work commences on individual schemes to activity 3 (outline business case).

(b)        An indicative approval to the total programme value of £47.35 million is given from the West Yorkshire plus Transport Fund with full approval to spend being granted once the schemes have progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         Approval to development costs of £4 million from the West Yorkshire plus Transport Fund of which £3 million to fund business case development costs in order to progress schemes within CIP Phase 2 to decision point 3 (outline business case) and £1 million to be allocated to support programme resilience and contingency.

(d)        The Combined Authority enters into a funding agreement with: Kirklees council for expenditure up to £600,000; Calderdale council for expenditure up to £600,000; Bradford council for expenditure up to £670,000; Wakefield council for expenditure up to £1.13 million; all from the West Yorkshire plus Transport Fund

(ii)             That in respect of the Brownfield Housing Fund Programme the Investment Committee recommended to the Combined Authority that:

(a)         The Brownfield Housing Fund  ...  view the full minutes text for item 13.

13a

Halifax, Walking Cycling and Bus Transformation Package - Halifax Bus Station

Decision:

(i)              That in respect of the Halifax, Walking Cycling and Bus Transformation Package – Halifax Bus Station the Investment Committee approved that:

(a)         The Halifax Bus Station scheme proceeds through decision point 4 (full business case) and work commences on activity 5 (full business case with finalised costs).

(b)        Indicative approval to total scheme costs of £15.805 million, with £15.4 million to be funded through the Transforming Cities Fund (TCF) and £405,000 from the West Yorkshire plus Transport Fund (WY+TF), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         Additional approval to £1.12 million development costs from the TCF fund, of which £421,000 is to reimburse the WY+TF and £700,000 to support development costs to progress to full business case with finalised costs (activity 5), taking the total approval to the scheme to £1.53 million.

(d)        Approval to enter into a funding agreement with Calderdale Council for advanced works development activity as determined by the Project team, ahead of the next decision point 5, for an amount to be determined by the Project team within the overall approved development costs of £1.53 million as outlined in (iii)

(e)         Future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

Minutes:

(i)              That in respect of the Halifax, Walking Cycling and Bus Transformation Package – Halifax Bus Station the Investment Committee approved that:

(a)         The Halifax Bus Station scheme proceeds through decision point 4 (full business case) and work commences on activity 5 (full business case with finalised costs).

(b)        Indicative approval to total scheme costs of £15.805 million, with £15.4 million to be funded through the Transforming Cities Fund (TCF) and £405,000 from the West Yorkshire plus Transport Fund (WY+TF), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(c)         Additional approval to £1.12 million development costs from the TCF fund, of which £421,000 is to reimburse the WY+TF and £700,000 to support development costs to progress to full business case with finalised costs (activity 5), taking the total approval to the scheme to £1.53 million.

(d)        Approval to enter into a funding agreement with Calderdale Council for advanced works development activity as determined by the Project team, ahead of the next decision point 5, for an amount to be determined by the Project team within the overall approved development costs of £1.53 million as outlined in (iii)

(e)         Future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

14.

Strengthen decision making in light of the Climate Emergency pdf icon PDF 279 KB

Additional documents:

Minutes:

The Committee considered a report which outlined the work underway to strengthen the Combined Authority’s decision making processes in light of the climate emergency.

 

The work included the emission reduction pathways which sets out how the City Region can meet its carbon emission reduction target by 2038.

 

The Combined Authority approved a new corporate approach to embedding clean growth, including reducing carbon emissions to tackle the Climate Emergency.

 

Work was underway to create a more robust and quantifiable methodology to measure to calculate carbon emissions and initial recommendations and suggestions would be brought back to the Committee in November.

 

Resolved: That the report be noted.