Agenda, decisions and minutes

West Yorkshire and York Investment Committee
Tuesday, 3rd September, 2019 11.00 am

Venue: Committee Room A, Wellington House, 40-50 Wellington Street, Leeds

Items
No. Item

8.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor Denise Jeffrey.

9.

Declarations of Disclosable Pecuniary Interests

Minutes:

There were no disclosable pecuniary interests declared by Members at the meeting.

 

10.

Exempt Information - Possible Exclusion of the Press and Public

1.         To highlight Appendix 7 to item 7, Appendix 1 to Agenda Item 8 and Appendices 1 to 6 to Agenda item 9 have been identified as containing exempt information within the meaning of Schedule 12A to the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2.         To consider whether or not to accept the officers’ recommendations in respect of the above information as set out in paragraph 4.2 of Agenda Item 7, paragraph 4.1 of Agenda item 8 and paragraph 4.1 of Agenda Item 9.

 

3.         If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 7 to item 7, Appendix 1 to Agenda Item 8 and Appendices 1 to 6 for Agenda Item 9 have been identified as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Minutes:

Resolved: That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 7 to item 7, Appendix 1 to Agenda Item 8 and Appendices 1 to 6 for Agenda Item 9 have been identified as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

11.

Minutes of the Meeting of the West Yorkshire and York Investment Committee held on 11 July pdf icon PDF 130 KB

Minutes:

Resolved: That the minutes of the West Yorkshire and York Investment Committee held on 11 July be approved.

12.

Leeds City College - Quarry Hill Campus pdf icon PDF 100 KB

Minutes:

The Committee was provided with a presentation from Colin Booth and Suzanne Gallagher on behalf of Leeds City College. The presentation focussed on how the grant and loan provided by the Combined Authority had been used to build a new college facility at Quarry Hill. The College reported the success of the project and noted that student enrolment numbers had increased. The Committee welcomed the positive update on the Quarry Hill campus and noted the value of partnership working.

 

Resolved: That the presentation be noted.

 

13.

Capital Programme Update pdf icon PDF 134 KB

Additional documents:

Minutes:

The Committee considered a report which provided an update on the Growth Deal programme and the Leeds Public Transport Investment Programme. The Committee noted the actual spend at quarter 1 which was 7.3% of the outturn forecasts. Members also noted the review of the growth deal which was set to take place in early October.

 

Resolved: That the progress made in implementing the Combined Authority capital programme including the Growth Deal and Leeds Public Transport Investment Programme be noted.

14.

Capital Spending & Project Approvals pdf icon PDF 493 KB

Additional documents:

Decision:

Resolved:

 

(i)     That in respect of the Halifax Bus Station scheme the Investment Committee recommends to the Combined Authority:

a)        That the Halifax Bus Station scheme proceeds through decision point 3 and work commences on activity 4 (full business case).

b)        That an indicative approval to the total project value of £15.4 million be given, with delivery funding dependent on the TCF bid outcome, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

c)         That development costs of £200,000 be approved from the West Yorkshire plus Transport Fund in order to assist in the progress of the scheme to decision point 4 (full business case), taking total approval to £566,415.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ii)          That in respect of the Clifton Business Park (Enterprise Zone) the Investment Committee recommends to the Combined Authority:

a)        That the Clifton Business Park (Enterprise Zone) scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

b)        That development costs of £3.156 million are approved in order to assist in the progress of the scheme to decision point 5 (full business case with finalised costs), taking total approval to £3.356 million.

c)         That the Combined Authority enters into a funding agreement with Calderdale Council for expenditure of up to £3.356 million from the Local Growth Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

(iii)         That in respect of the Conditioning House scheme the Investment Committee approves:

a)        That the Conditioning House scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs)

b)        That an indicative approval to the total project value of £1.5 million is given from the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total scheme cost is £13.847 million

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(iv)         That  ...  view the full decision text for item 14.

Minutes:

The Committee considered a report which set out proposals for the progression of, and funding for, a number of West Yorkshire Combined Authority supported projects, including West Yorkshire plus Transport Fund (Transport Fund) and Local Growth Fund, for consideration by the Investment Committee at stages 1, 2 and 3 of the Combined Authority’s assurance process.

 

Members discussed the proposals for the progression of the following schemes which were detailed in the submitted report:

 

·         Halifax Bus Station scheme

·         Clifton Business Park (Enterprise Zone)

·         Conditioning House scheme

·         Leeds Flood Alleviation Scheme Phase 2

·         Enterprise Zone Gain Lane project

·         A62 / A644 (Wakefield Road) Link Road

·         A692 phase 2

·         A58 / A672 Calderdale Council Corridor Improvement Programme

·         A646 / A6033 Calderdale Council Corridor Improvement Programme

·         Hebden Bridge Park & Ride

·         York Outer Ring Road phase 2 delivery A1237 – Monks Cross

·         A629 Phase 4 scheme

 

The Committee was also advised of the following decisions made through delegations to the Combined Authority’s Managing Director since the last meeting:

 

·         City Connect Phase 3

·         Corporate Technology Programme – Package AO1

·         Leeds Station Gateway – New Station Street Improvements

·         West Yorkshire Integrated Urban Traffic Management Control (UTMC) – Element B1 (common cloud based database)

·         Tackling Fuel Poverty Programme

·         Elland Road Park and Ride Expansion (Phase 3)

 

Resolved:

(i)     That in respect of the Halifax Bus Station scheme the Investment Committee recommends to the Combined Authority:

a)        That the Halifax Bus Station scheme proceeds through decision point 3 and work commences on activity 4 (full business case).

b)        That an indicative approval to the total project value of £15.4 million be given, with delivery funding dependent on the TCF bid outcome, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

c)         That development costs of £200,000 be approved from the West Yorkshire plus Transport Fund in order to assist in the progress of the scheme to decision point 4 (full business case), taking total approval to £566,415.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

(ii)          That in respect of the Clifton Business Park (Enterprise Zone) the Investment Committee recommends to the Combined Authority:

a)        That the Clifton Business Park (Enterprise Zone) scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs).

b)        That development costs of £3.156 million are approved in order to assist in the progress of the scheme to decision point 5 (full business case with finalised costs), taking total approval to £3.356 million.

c)         That the Combined Authority enters into a funding agreement with Calderdale Council for expenditure of up to £3.356 million from the Local Growth  ...  view the full minutes text for item 14.

14a

Castleford Growth Corridor

14b

A629 (Phase 2)

Decision:

(i)           That in respect of the change request to the A692 phase 2 project the Investment Committee approves:

a)        That the change request to the A629 phase 2 project for additional funding of £632,000 from the West Yorkshire plus Transport Fund, taking the total approval to £3.613 million.

b)        That the change request for the A629 phase 2 project to extend delivery timescales, with forecast completion now revised to September 2023.

c)         That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council to reflect the revised timescales and for additional expenditure of £632,000, taking the total value to £3.613 million to be funded from the West Yorkshire plus Transport Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

Minutes:

(i)           That in respect of the change request to the A692 phase 2 project the Investment Committee approves:

a)        That the change request to the A629 phase 2 project for additional funding of £632,000 from the West Yorkshire plus Transport Fund, taking the total approval to £3.613 million.

b)        That the change request for the A629 phase 2 project to extend delivery timescales, with forecast completion now revised to September 2023.

c)         That the Combined Authority enters into an addendum to the existing funding agreement with Calderdale Council to reflect the revised timescales and for additional expenditure of £632,000, taking the total value to £3.613 million to be funded from the West Yorkshire plus Transport Fund.

d)        That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

14c

Bradford City Centre Heritage Properties - Conditioning House (Regeneration Scheme)

Decision:

(i)           That in respect of the Conditioning House scheme the Investment Committee approves:

a)        That the Conditioning House scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs)

b)        That an indicative approval to the total project value of £1.5 million is given from the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total scheme cost is £13.847 million

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

Minutes:

(i)           That in respect of the Conditioning House scheme the Investment Committee approves:

a)        That the Conditioning House scheme proceeds through decision point 3 and work commences on activity 5 (full business case with finalised costs)

b)        That an indicative approval to the total project value of £1.5 million is given from the Local Growth Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs). The total scheme cost is £13.847 million

c)         That future approvals are made in accordance with the assurance pathway and approval route outlined in this report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in this report.

 

15.

Future Plans, Grants and Loans Update pdf icon PDF 94 KB

Additional documents:

Minutes:

Members considered a report which set out future plans for grants and loans. Members noted that this was an interim report and that a further session with consultants would be organised when the final report was formulated.

 

Resolved: That the report be noted.

16.

ESIF SUD pdf icon PDF 117 KB

Additional documents:

Decision:

Resolved: That the Investment Committee recommend to the Combined Authority the three full applications and the two outline applications for SUD, part of the ESIF Programme.

 

 

 

Minutes:

The Committee considered a report on two outline applications and three full applications for Sustainable Urban Development (SUD), part of the European Structural and Investment Funds (ESIF) and provided advice regarding the applications to the Combined Authority in its role as the Intermediate Body.

 

Resolved: That the Investment Committee recommend to the Combined Authority the three full applications and the two outline applications for SUD, part of the ESIF Programme.

 

 

 

17.

Minutes of the Meeting of the Business Investment Panel held on 12 July pdf icon PDF 114 KB

Minutes:

Resolved:  That the draft minutes of the Business Investment Panel held on 12 July 2019 be noted.