Agenda and decisions

Remote Meeting, West Yorkshire Combined Authority
Thursday, 4th February, 2021 11.00 am

Venue: Due to Covid-19, this meeting will be held remotely and will be livestreamed here: https://www.youtube.com/channel/UCazjNSGpqZZT41Vibn2ZK9A/live (copy and paste the link in your browser)

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

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2.

Declarations of Disclosable Pecuniary Interests

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3.

Exempt Information - Possible Exclusion of the Press and Public

1.       To highlight Appendices 1-3 to Agenda Item 13 which officers have identified as containing exempt information within the meaning of Schedule 12A to the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2.       To consider whether or not to accept the officers’ recommendation in respect of the above information as set out in paragraph 9.1 of Agenda Item 13.

 

3.       If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendices 1-3 to Agenda Item 13 on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

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4.

Minutes of the Meeting of the Combined Authority held on 10 December 2020 pdf icon PDF 184 KB

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5.

COVID-19 Update pdf icon PDF 316 KB

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Decision:

Resolved:

 

(a)      That the Combined Authority approves £5 million gainshare for local COVID recovery to support the delivery of local recovery plans.

 

(b)      That the latest update around the economic impacts of COVID-19 and progress on the delivery and development of the response to the crisis, including on the economic recovery plan be noted.

 

6.

Capital Spending and Project Approvals pdf icon PDF 834 KB

(Lead Member: Cllr D Jeffery, Director: Melanie Corcoran)

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Decision:

Resolved:

 

(a)      In respect of the West Yorkshire plus Transport Fund Review –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)     That the proposed revised funding allocations as set out in Appendix 1 of the submitted report be approved.

(ii)    That following a number of requests for funding being received for projects within operational programmes, costs should be managed within the operational programme allocation. It is proposed that any changes to individual projects should be considered by each operational programme board and final recommendations brought for approval to the Investment Committee as and when required.  These requests must remain within the envelope of each operational programme.

(iii)    That it be noted that the original purpose of the Corridor Improvement Programme was to provide small to medium scale measures to road corridors to improve traffic flow and bus access.  Informal agreement was that costs per project should not exceed £15 million and it was agreed that this should be formalised to help to ensure that the programme budget can be managed within the current funding envelope.

(iv)   That the revised programme dates for each project as set out in Appendix 2 to the submitted report be approved.

(v)    That in future:

o      Over-programming will be capped at the current level (£115.19 million or 11.5%).

o      All indicative funding levels will be capped, except:

a.      Where projects are part of an operational programme in this case funding can move between projects or take up unallocated programme headroom funding (all amendments to allocations within operational programmes must be approved by the Investment Committee).

b.      In exceptional circumstances.  Officers of the Combined Authority and partner councils will work together to set out the events that would trigger this consideration. Any additional funding requirement will be subject to the availability of headroom within the overprogramming and would need to be agreed before the business case can be approved.

c.       The Transport Fund will continue to be reviewed annually (commencing in August each year to inform the annual budget setting process).  The scope of the review will include: any increased requirement for funding; actual spend and forecast spend; review of overall progress (number of projects in development, delivery and complete); monitoring of the level of over-programming and the estimates of QRA /contingency; and project timetable dates. (Note: decreases in funding can be agreed at any time).

d.      An interim review will also be undertaken in the spring of 2021 to consider any urgent requests for increases or decreases in project indicative allocation.  This review will have a turnaround time of one month and will be undertaken following closure of the annual accounts in May each year and be considered by the Investment Committee at its meeting in July.

e.      Within the year each operational programme boards will consider requests for changes to funding allocations.  Any changes to indicative funding allocations will be reported back to the Investment Committee.

f.        Underspend on completed projects or completed operational programmes will be  ...  view the full decision text for item 6.

7.

Covid Bus Funding pdf icon PDF 174 KB

(Lead Member: Cllr K Groves, Director: Dave Pearson)

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8.

Budget and Business Plan 2021/22 pdf icon PDF 657 KB

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Decision:

Resolved:

 

(a)      That the Combined Authority proposed revenue budget for 2021/22 be approved.

 

(b)      That the indicative capital programme and budget for 2020/21 – 2023/24 be approved.

 

(c)      That progress on the 2021/22 business plan be noted.

 

(d)      That £1.5 million of the 2021/22 gainshare to meet the costs of both the Mayor’s Office and mayor readiness costs that are incurred in 2021/22, including final costs of the election process be approved.

 

(e)      That approval be given to use the 2021/22 Mayoral Capacity Fund of £1 million to meet the additional capacity/support costs as set out in the submitted report.

 

(f)       That the Transport Committee be delegated to approve individual schemes within the integrated transport block of the 2021/22 capital programme up to a maximum cost of £3 million.

 

(g)      That in accordance with the powers contained in the Local Government Finance Act 1988 (as amended) and by virtue of article 9(6) of the West Yorkshire Combined Authority Order and the Transport Levying Bodies Regulations 2015 (as amended) a levy of £103 million be determined for the year ended 31 March 2022.

 

(h)      That the Director, Corporate Services be authorised to issue the levy letter in respect of the financial year ending 31 March 2022 to the five District Councils in West Yorkshire.

 

(i)       That a payment of £5.09 million be made to the five District Councils in accordance with Table 2 of the report.

 

(j)       That authorisation be given to the Director, Corporate Services to arrange appropriate funding for all expenditure in 2020/21 and 2021/22 subject to statutory limitation, including the most appropriate application of capital funding as set out in the report.

 

(k)      That once funding is received, approval be given for the Director, Corporate Services to approve payment of highways maintenance funding and the pothole action fund, to be paid quarterly to the West Yorkshire local authorities in accordance with the DfT formula.

 

(l)       That approval be given to the continuing of the policy, effective from 2017/18, for recovering the Combined Authority costs of managing the capital programme against the capital programme spend being mainly West Yorkshire plus Transport Fund, Transforming Cities, Getting Building Fund, Brownfield Housing, Local Transport Plan Integrated Transport and any schemes developed in year.  For 2021/22 the estimated total value is £9.6 million (2% - 3% of the total capital programme).

 

(m)     That the adoption of the CIPFA Code of Practice for Treasury Management in Public Services be reaffirmed.

 

(n)      That the treasury management policy as set out in Appendix 5 be approved.

 

(o)      That the prudential limits for the next three years as set out in Appendix 5 be adopted.

9.

EU Exit pdf icon PDF 299 KB

(Lead Member: Cllr S Hinchcliffe, Director: Alan Reiss)

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10.

Strategic Rail pdf icon PDF 464 KB

(Lead Member: Cllr J Blake, Director: Alan Reiss)

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11.

MCA Preparations pdf icon PDF 704 KB

(Lead Member: Cllr S Hinchcliffe, Director: Alan Reiss)

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Decision:

Resolved:

 

(a)      In respect of MCA Governance, the Combined Authority approves:

 

(i)       That decision-making in respect of the Non-Mayoral Functions be carried out under current arrangements, subject to the outcome of any future general review of committee arrangements, and any amendments to be made by the Head of Legal and Governance Services under delegated authority and in consultation with the Chair of the Combined authority to facilitate their implementation.

 

(ii)      That authority be delegated to the Head of Legal and Governance Services, in consultation with the Chair of the Combined Authority, to make any amendments to existing governance arrangements to facilitate the implementation of the new Non-Mayoral Functions.

 

(iii)      That the Head of Legal and Governance Services be authorised to extend the remit of the Independent Remuneration Panel to include any other allowances should such a review be needed at any time in the next 12 months, and to determine and pay an allowance or expenses to the members of the Independent Remuneration Panel.

 

(b)      In respect of the organisational structure:

 

(i)       That an amendment to the Combined Authority’s establishment be approved to create an additional Director position and separate out the current Policy, Strategy and Communications Directorate.

 

(ii)      That the proposed role profiles and approach to recruiting to the subsequent vacant position be endorsed, delegating finalisation to the Combined Authority’s Managing Director, in consultation with Members as set out in paragraph 2.54 of the submitted report.

 

(iii)      That authority be give to the Combined Authority’s Managing Director to implement interim arrangements if required.

12.

Corporate Planning & Performance pdf icon PDF 164 KB

(Lead Member: Cllr S Hinchcliffe, Director: Angela Taylor)

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13.

European Structural and Investment Funds (ESIF) – Sustainable Urban Development (SUD) pdf icon PDF 348 KB

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Decision:

Resolved:  That the Combined Authority, in its role as the Intermediate Body for the SUD part of the ESIF programme, approves the advice included in the full assessment forms at part 2 of exempt Appendices 2 and 3 to allow the Managing Authority to now issue a funding agreement subject to the proposed conditions set out in the full assessments being fully met.

14.

Minutes for Information pdf icon PDF 251 KB

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