Agenda and decisions

West Yorkshire Combined Authority
Thursday, 6th February, 2020 11.00 am

Venue: Committee Room 1, City Hall, Bradford

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

Additional documents:

2.

Declarations of Disclosable Pecuniary Interests

Additional documents:

3.

Exclusion of the Press and Public

Additional documents:

4.

Minutes of the Meeting of the Combined Authority held on 9 January 2020 pdf icon PDF 64 KB

Additional documents:

5.

Budget and Business Plan 2020/21 pdf icon PDF 234 KB

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Additional documents:

Decision:

Resolved:

 

(a)       That the Combined Authority proposed revenue budget for 2020/21 be approved.

 

(b)       That the indicative capital programme and budget for 2019/20 – 2022/23 be approved.

 

(c)        That the 2020/21 business plan be approved.

 

(d)       That the Transport Committee be delegated to approve individual schemes within the integrated transport block of the 2020/21 capital programme up to a maximum cost of £3 million.

 

(e)       That in accordance with the powers contained in the Local Government Finance Act 1988 (as amended) and by virtue of article 9(6) of the West Yorkshire Combined Authority Order and the Transport Levying Bodies Regulations 2015 (as amended) a levy of £103 million be determined for the year ended 31 March 2021.

 

(f)        That the Director, Corporate Services be authorised to issue the levy letter in respect of the financial year ending 31 March 2021 to the five District Councils in West Yorkshire.

 

(g)       That a payment of £5.09 million and of £3 million be made to the five District Councils in accordance with Table 2 of the report.

 

(h)       That authorisation be given to the Director, Corporate Services to arrange appropriate funding for all expenditure in 2019/20 and 2020/21 subject to statutory limitation, including the most appropriate application of capital funding as set out in the report.

 

(i)         That approval be made to the indicative expenditure of highways maintenance funding of £28.403 million and the pothole action fund of £1.594 million, to be paid quarterly to the West Yorkshire local authorities in accordance with the DfT formula, and for Director, Corporate Services to vary these amounts should DfT revise the payments from those provisionally indicated.

 

(j)         That approval be given to the continuing of the policy, effective from 2017/18, for recovering the Combined Authority costs of managing the capital programme against the capital programme spend being mainly Growth Deal, Leeds Public Transport Investment Programme and Local Transport Plan Integrated Transport.  For 2020/21 the estimated total value is £9.6 million (2% - 3% of the total capital programme).

 

(k)        That the adoption of the CIPFA Code of Practice for Treasury Management in Public Services be reaffirmed.

 

(l)         That the treasury management policy as set out in Appendix 4 be approved.

 

(m)      That the prudential limits for the next three years as set out in Appendix 4 be adopted.

 

6.

Capital Spending and Project Approvals pdf icon PDF 720 KB

(Member lead: Cllr D Jeffery, Director: Melanie Corcoran)

Additional documents:

Decision:

Resolved:

 

(a)       In respect of Leeds Transport Model Update 2020 –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)         That the Leeds Transport Model Update 2020 project proceeds through Decision Point 2 and work commences on Activity 5 (full business case with finalised costs).

(ii)        That an indicative approval of £600,000 is given from the West Yorkshire plus Transport Fund towards a total scheme cost of £1.2 million with full approval to spend being granted once the scheme has progressed through the assurance process to Decision Point 5.

(iii)       That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at Decision Point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

(b)       In respect of York City Centre Access Improvements –

That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the York City Centre Access Improvements scheme proceeds through decision point 2 (strategic outline case) and work commences on activity 3 (outline business case).

(ii)        That an indicative approval to the total project value of £8.1 million is given from the West Yorkshire-plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5.

(iii)       That development costs of £355,000 be approved in order to progress the scheme to activity 3 (outline business case).

(iv)       That the Combined Authority enters into a Funding Agreement with City of York Council for expenditure of up to £355,000 from the West Yorkshire-plus Transport Fund.

(v)        That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances set out in the report.

(c)        In respect of Leeds City Region Future Mobility Zone –

 

That following a recommendation from the Investment Committee, the Combined Authority approves:

 

(i)         That the Future Mobility Zone (FMZ) programme proceeds through Decision Point 2 and work commences on the development of business cases for individual packages

(ii)        That an indicative approval to £30.793 million, which will be funded from the Local Transport Plan (£2.75 million), the Leeds Public Transport Investment Programme (£0.763 million) and the Department for Transport FMZ fund (£27.28 million) is given with full approval to spend being granted as individual scheme or packages have progressed through the Assurance Process to Decision Point 5. The total programme cost is £32.01 million, including £1.22 million from District Partners.

(iii)       That an approval for development funding of £2.01 million be made to enable initial work on outline business cases for individual packages, subject to DfT funding being  ...  view the full decision text for item 6.

6a

York City Centre Access Improvements

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the York City Centre Access Improvements scheme proceeds through decision point 2 (strategic outline case) and work commences on activity 3 (outline business case).

(ii)        That an indicative approval to the total project value of £8.1 million is given from the West Yorkshire-plus Transport Fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5.

(iii)       That development costs of £355,000 be approved in order to progress the scheme to activity 3 (outline business case).

(iv)       That the Combined Authority enters into a Funding Agreement with City of York Council for expenditure of up to £355,000 from the West Yorkshire-plus Transport Fund.

(v)        That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances set out in the report.

 

 

6b

Leeds City Region Future Mobility Zone

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Future Mobility Zone (FMZ) programme proceeds through Decision Point 2 and work commences on the development of business cases for individual packages

(ii)        That an indicative approval to £30.793 million, which will be funded from the Local Transport Plan (£2.75 million), the Leeds Public Transport Investment Programme (£0.763 million) and the Department for Transport FMZ fund (£27.28 million) is given with full approval to spend being granted as individual scheme or packages have progressed through the Assurance Process to Decision Point 5. The total programme cost is £32.01 million, including £1.22 million from District Partners.

(iii)       That an approval for development funding of £2.01 million be made to enable initial work on outline business cases for individual packages, subject to DfT funding being announced.

(iv)       That future programme approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at Decision Point 6 and 7 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

6c

Hebden Bridge Flood Alleviation Scheme

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)            That the Hebden Bridge Flood Alleviation Scheme proceeds through decision point 3 and work commences on activity 4 (full business case)

(ii)          That development costs of £1.9 million are approved in order to progress the scheme to activity 4 (full business case) from the Local Growth Fund. The total project value is £27.283 million.

(iii)         That the Combined Authority enters into a Funding Agreement with the Environment Agency for development expenditure of up to £1.9 million from the Local Growth fund.

(iv)         That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

6d

Corn Exchange Gateway

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Corn Exchange Gateway project proceeds through decision point 3 and work commences on activity 4 (FBC).

(ii)        That an indicative approval to the Combined Authority’s contribution of £24.7 million is given, with £18.6 million to be funded through the Leeds Public Transport Investment Programme and £6.1 million from the West Yorkshire plus Transport Fund, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (FBC with finalised costs). The total project value is £25.6 million.

(iii)       That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

6e

Enterprise Zone - Parry Lane

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment, the Combined Authority approves:

(i)          That the EZ Parry Lane scheme proceeds through decision point 3 and work commences on activity 4 (full business case).

(ii)         That the total cost of the scheme is £18.88 million. An indicative approval to the Combined Authority’s contribution of £8.081 million through the Local Growth Fund is given, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)        That development costs of £540,000 are approved in order to progress the scheme to decision point 4 (full business case).

(iv)        That approval is given to enter into a Funding Agreement with the City of Bradford District & Metropolitan Council in order to assist in the development of the full business case for up to £540,000.

(v)         That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 4 and 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

6f

Leeds Inland Port

Additional documents:

Decision:

Resolved: That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)       That the Leeds Inland Port project proceeds through decision point 3 and work commences on activity 4 (Full business case).

(ii)      That an indicative approval to the Combined Authority’s contribution of £3.17 million is given, to be funded from the West Yorkshire plus Transport Fund, with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (FBC with finalised costs). The total project value is £3.37 million.

(iii)     That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

6g

Network Navigation

Additional documents:

Decision:

Resolved:  That following a recommendation from the Investment Committee, the Combined Authority approves:

(i)         That the Network Navigation (Leeds) scheme proceeds through decision point 3 (outline business case) and work commences on activity 5 (Full Business Case plus cost).

(ii)        That an indicative approval to the total project value of £1.8 million is given from the LPTIP fund with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (Full business case with finalised costs).

(iii)       That development costs of £150,000 are approved in order to progress the scheme to decision point 5 (Full business case with finalised costs), taking the total project approval to £250,000.

(iv)       That future approvals are made in accordance with the assurance pathway and approval route outlined in the submitted report including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by the Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the report.

 

7.

Brexit pdf icon PDF 92 KB

(Member lead: Cllr S Hinchcliffe, Director: Alan Reiss)

Additional documents:

Decision:

Resolved:  That the organisational preparation being undertaken by the Combined Authority and LEP as the UK prepares to leave the European Union be endorsed.

8.

Leeds City Region Local Assurance Framework pdf icon PDF 135 KB

(Member lead: Cllr S Hinchcliffe, Directors: Melanie Corcoran & Angela Taylor)

Additional documents:

Decision:

Resolved:

 

(a)       That the changes made to the Local Assurance Framework, as set out in the submitted report be noted.

 

(b)       That the draft Assurance Framework be approved, subject to the incorporation of any further feedback.

 

(c)       That the Combined Authority delegates the Combined Authority’s Managing Director to finalise the content of the Assurance Framework in consultation with the Chair of the Combined Authority and the Chair of the LEP Board and to submit the document to Government by 28 February 2020.

9.

Strategic Rail pdf icon PDF 132 KB

(Member lead: Cllr J Blake, Director: Alan Reiss)

Additional documents:

Decision:

Resolved:   That the agreed rail priorities and the progress towards their delivery be noted.

10.

Future Bus Options pdf icon PDF 133 KB

(Member lead: Cllr J Blake, Director: Dave Pearson)

Additional documents:

Decision:

Resolved:

 

(a)       That the current position in respect of the potential sale of First West Yorkshire be noted and the continuing work to identify the options available should the sale process proceed be endorsed.

 

(b)       That a further report be brought to a future meeting setting out the process and implications of adopting bus franchising powers.

11.

Leeds City Region Mass Transit pdf icon PDF 158 KB

(Member lead: Cllr J Blake, Director: Alan Reiss)

Additional documents:

Decision:

Resolved:

 

(a)       That the emerging conclusions from the advanced urban transit market testing be noted.

 

(b)       That in advance of further capital approval being sought for mass transit development from the Combined Authority in April 2020 (subject to consideration through the Assurance Framework), early preparatory works to plan for mass transit across the Leeds City Region continue to be undertaken.

12.

Leeds City Region Sustainable Drainage Systems Guidance pdf icon PDF 136 KB

(Member lead: Cllr T Swift, Director: Alan Reiss)

Additional documents:

Decision:

Resolved:  That the final draft of the Leeds City Region Sustainable Drainage System (SuDS) Guidance be approved.

 

 

 

 

 

13.

Corporate Planning and Performance pdf icon PDF 115 KB

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Additional documents:

Decision:

Resolved:  That the information provided on corporate performance be noted.

14.

Minutes for Information pdf icon PDF 107 KB

Additional documents: