Agenda item

Capital Spending & Project Approvals

(Member lead: Cllr S Hinchcliffe, Author: Melanie Corcoran)

Decision:

(p)        In respect of Better Homes Activity 6 (Delivery) – Change Request –

 

(i)   That the exception that Year 1-3 baseline targets in respect of the  following KPIs for the Better Homes programme be approved:

 

·         Target number of homes improved revised from 12,000 to 3,580

·         Suspension of marketing and assessment targets

·         Revise target apprenticeships created, to apprenticeships supported

·         That the Better Homes Yorkshire KPIs are updated in accordance with Schedule 11 of the Framework Agreement.

 

(q)        That in respect of Wakefield Civic Quarter - Activity 6 (Delivery) – Change Request the following exception be approved:

 

·                That a condition of the approved £1.1m grant for the Wakefield Civic Quarter project is that it is repaid (to a maximum amount of £1,1m) from a 50:50 share of any disposal proceeds. If the disposal involves a complex funding package and a lesser share is proposed, a further exception report will be prepared for the Investment Committee.

 

(r)        That in respect of Highways Maintenance Block and Highways Incentive Funding expenditure to the Districts of £25.971m for the Highways Maintenance Block and £2.432m for the Highways Incentive Funding, which will be funded from the DfT’s allocation to WYCA be approved.

Minutes:

The Authority considered a report of the Director of Delivery on the progression of and funding for schemes from the West Yorkshire Plus Transport Fund (WY+TF) and Local Growth Deal projects.

 

The Authority approved the following 17 schemes which were detailed in the submitted report.  It was noted that these had been recommended to WYCA for progression by the West Yorkshire & York Investment Committee on 16 June 2017. 

 

Leeds Public Transport Investment Programme and LPTIP)

Decision Point 2

Leeds Bradford Airport Station

Decision Point 2

ULEV Taxi Scheme

Decision Point 2

Knottingley Rail Station P&R

Decision Point 2

Rail Park and Ride Phase 2

Decision Point 2

Elland Station (Calder Valley Line)

Decision Point 2

LCR Flood Alleviation for Growth Programme

Decision Point 2

Corridor Improvement Programme

Decision Point 2

Strategic Inward Investment Fund

Decision Point 2

Digital Sector Soft Landing Scheme

Decision Point 2

Business Growth Programme

Decision Point 2

Bradford Forster Square Station Gateway

Decision Point 3

LEP Loan - Gateway 45

Decision Point 4

LEP Loan – Fresh Pastures

Decision Point 4

Tackling Fuel Poverty Phase 4

Decision Point 5

Better Homes

Activity 6 – Change Request

Wakefield Civic Quarter

Activity 6 – Change Request

 

The Authority also approved the expenditure to the Districts for the DfT funding allocations for the Highways Maintenance Block and Highways Incentive funding which were outlined in the submitted report. 

 

Resolved: 

 

(a)        In respect of the Leeds Public Transport Investment Programme and (LPTIP) - Decision Point 2 (Case Paper) -

 

(i)  That the Leeds Public Transport Investment Programme proceeds

    through Decision Point 2 and the work commences on Activity 3:

    Outline Business Case on each of the project’s identified work streams

    within the programme.

 

(ii)  That an indicative approval be given to the total programme value of

     £183.266m, with ultimate approval to spend being granted once the

     individual schemes have progressed through the Assurance Process to

     Decision Point 5.

 

(iii)  That approval is given to WYCA’s contribution of £0.966m. This will be

        funded from the remainder of the WYCA funding, which had previously

        been approved for use on the NGT Project.

 

(iv)  That development costs of £15.310m from the DfT’s £173.500m

        contribution for the development of the programme be approved, and

        that WYCA enter into a Funding Agreement with Leeds City Council for

        expenditure of up to £11.535m.

 

(v)   That individual schemes within the programme are brought forward

        through the Assurance Process along their own Assurance Pathway.

 

(vi)  That the Assurance Pathway, Approval Route and Approval Tolerance

        for the Programme are approved.

 

(b)        In respect of Leeds Bradford Airport Station - Decision Point 2

             (Case Paper) -

 

(i)    That the Leeds Bradford Airport Rail Station Scheme proceeds through

        Decision Point 2 and commences work on Activity 3 (Outline Business

        Case).

 

(ii)    That an indicative approval to the total programme value of £25.0m be

         given with ultimate approval to spend being granted only once the

         scheme has progressed through the Assurance Process to Decision

         Point 5 (Full Business Case with Finalised Costs).

 

(iii)   That development costs of £0.50m from the Leeds Public Transport

Investment Programme for the development of the scheme be approved.

 

(iv)   That the future approvals at Decision Point 3 & Decision Point 4 (Full

         Business Case) are made through a delegation to WYCA’s Managing

         Director, with the scheme returning to Investment Committee and

         WYCA at Decision Point 5.

 

(c)        In respect of ULEV Taxi Scheme - Decision Point 2 (Case Paper) -

 

(i)    That the ULEV Taxi Scheme proceeds through Decision Point 2 and the

        work commences on Activity 5: (Full Business Case with Finalised Costs).

 

(ii)    That an indicative approval to the total project value of £3.180m be

         given, with ultimate approval to spend being granted once the scheme

         has progressed through the Assurance Process to Decision Point 5 (Full  

         Business Case with Finalised Costs).

 

(iii)   That development costs of £25,000 in order to progress the scheme to

         Decision Point 5 (Full Business Case with Finalised Costs) from the OLEV

         grant be approved.

 

(iv)   That the future approvals at Decision Point 5 are made through a

         delegation to WYCA’s Managing Director. This Approval Route will be

         subject to the scheme remaining within the tolerances outlined above.

 

(d)        In respect of Knottingley Rail Station P&R - Decision Point 2 (Case Paper) -  

 

(i)    That the Knottingley Rail Station Park and Ride project proceeds

        through Decision Point 2 and the work commences on Activity 4 (Full

        Business Case).

 

(ii)   That an indicative approval be given to the total project value of £1.78m

        with ultimate approval to spend being granted once the project has

        progressed through the Assurance Process to Decision Point 5 (Full

        Business Case with Finalised Costs).

 

(iii)  That development costs of £474,259 in order to progress the scheme to

        Decision Point 4 to be funded from the WY+TF be approved.

 

(iv)  That the future approvals at Decision Point 4 are made through a

        delegation to WYCA’s Managing Director following consideration and

        recommendation by Investment Committee. Approval at Decision Point

        5 will be made through the delegation to WYCA’s Managing Director.

        This Approval Route will be subject to the scheme remaining within the

        tolerances outlined above.

 

(e)        In respect of Rail Park and Ride Phase 2 - Decision Point 2 (Case Paper) -

 

(i)    That the Rail Park and Ride Phase 2 programme proceeds through

        Decision Point 2 and the work commences by the individual schemes on

        Activity 4 (Full Business Case).

 

(ii)   That an indicative approval be given to the total programme value of

        £12.5m with ultimate approval to spend being granted once the

        individual schemes have progressed through the Assurance Process to

        Decision Point 5 (Full Business Case with Finalised Costs). This will be

        funded through WY+TF funds re-profiled from Phase 1 of Rail Park and

        Ride.

 

(iii)  That development costs of £477,100 in order to progress the schemes

        to Decision Point 4 be approved.

 

(iv)  That the individual schemes return to Investment Committee and WYCA

        for approval at Decision Point 4 (Full Business Case) where the

       proposed Approval Route for Decision Point 5 through a delegation to

       WYCA’s Managing Director will be confirmed. This Approval Route will

       be subject to the schemes remaining within the tolerances outlined

       above.

 

(f)        In respect of Elland Station (Calder Valley Line) - Decision Point 2 (Case

            Paper) –

 

(i)    That the Elland Station Package scheme replace the Calder Valley Line

       Enhancement scheme within the WY+TF.

 

(ii)   That the Elland Station project proceeds through Decision Point 2 and

        the work commences on Activity 3 (Outline Business Case).

 

(iii)  That an indicative approval to the total project value of £22.036m be

        given, with ultimate approval to spend being granted once the scheme

        has progressed through the Assurance Process to Decision Point 5 (Full

        Business Case with Finalised Costs).

 

(iv)  That development costs of £884,748 be approved in order to progress

the scheme to Decision Point 3, and that WYCA enter into a Funding

Agreement with Calderdale Council for expenditure of up to £834,748

to be funded from the WY+TF. The remaining £50,000 will be funded directly by Calderdale Council.

 

(v)   That the future approvals at Decision Point 3 and Decision Point 5 be

        made through a delegation to WYCA’s Managing Director. This Approval

        Route will be subject to the scheme remaining within the tolerances

        outlined above. The scheme will return to Investment Committee and

        WYCA at Decision Point 4 (Full Business Case).

 

(g)        In respect of the LCR Flood Alleviation for Growth Programme - Decision Point 2 (Case Paper) -

 

(i)    That the Leeds City Region Flood Alleviation for Growth Programme

        proceeds through Decision Point 2 and the work by the individual

        schemes commences on Activity 3 (Outline Business Case).

 

(ii)   That an indicative approval to WYCA’s remaining £12.2m contribution

        to the total programme value of £77m be given, with ultimate approval

        to spend being granted once the schemes have progressed through the

        Assurance Process to Decision Point 5 (Full Business Case with Finalised

        Costs).

 

(iii)  That the individual schemes return to Investment Committee for

        consideration and WYCA for approval at Decision Point 3 (Outline

        Business Case) or Decision Point 4 (Full Business Case), based on the

        level of detail produced by the Environment Agency business case

        process. At this stage individual Assurance Pathways and Approval

        Routes will be set for each scheme.

 

(h)        In respect of the Corridor Improvement Programme - Decision Point 2

             (Case Paper) -

 

(i)    That the Corridor Improvement Programme, Phase 1 proceeds through

        Decision Point 2 and the work commences on the 13 individual schemes

        on Activity 3 (Outline Business Case).

 

(ii)   That an indicative approval to the Phase 1 programme value of £67.8m

        be given, with ultimate approval to spend being granted once the

        individual schemes have progressed through the Assurance Process to

        Decision Point 5 (Full Business Case with Finalised Costs).

 

(iii)  That development costs of £4,482,500 in order to progress the 13

        individual schemes in Phase 1 to Decision Point 3 (Outline Business

        Case) to be funded from the WT+TF be approved. This will include

        £0.408m of WYCA Programme Management costs. That WYCA enter

        into a Funding Agreement:

 

·         with Bradford for expenditure of up to £1.245m;

·         with Calderdale for expenditure of up to £0.430m;

·         with Kirklees for expenditure of up to £0.800m;

·         with Leeds for expenditure of up to £1.525; and

·         with Wakefield for expenditure of up to £0.075.

 

(iv)   That the individual schemes return to Investment Committee (for

         recommendation) and WYCA (for approval) at Decision Point 3 (Outline

         Business Case). As part of this approval, individual Assurance Pathways

         and Approval Routes will be set for each scheme.

 

(i)         In respect of the Strategic Inward Investment Fund - Decision Point 2 (Case

Paper) -

 

(i)    That the Leeds City Region Strategic Inward Investment Fund proceeds

        through Decision Point 2 and the work commences on Activity 5 (Full

        Business Case with Finalised Costs).

 

(ii)   That an indicative approval to the total scheme value of £12.45m

        Strategic Inward Investment Fund be given, with ultimate approval to

        spend being granted once the project has progressed through the

        Assurance Process to Decision Point 5 (Full Business Case with Finalised

        Costs).

 

(iii)  That the future approvals at Decision Point 5 be made through a

        delegation to WYCA’s Managing Director following consideration and a

        recommendation by Investment Committee. This Approval Route will

        be subject to the scheme remaining within the tolerances outlined

        above.

 

(j)         In respect of the Digital Sector Soft Landing Scheme - Decision Point 2

             (Case Paper) -

 

  (i)   That the Digital Sector Soft Landing Scheme proceeds through Decision

      Point 2 and the work commences on Activity 5 (Full Business Case with

      Finalised Costs).

 

            (ii)   That an indicative approval to the total scheme value of £1m be given,

                  with ultimate approval to spend being granted once the project has

                   progressed through the Assurance Process to Decision Point 5 (Full

                  Business Case with Finalised Costs).

 

           (iii)  That the future approval at Decision Point 5 be made through a

                   Delegation to WYCA’s Managing Director following consideration and

                   a recommendation by Investment Committee. This Approval Route will

                   be subject to the scheme remaining within the tolerances outlined

                   above.

 

(k)        In respect of the Business Growth Programme - Decision Point 2 (Case

            Paper) -

 

(i)   That the Business Growth Programme proceeds through Decision Point 2

       and the work commences on Activity 5 (Full Business Case with Finalised

       Costs).

 

(ii)  That an indicative approval to the total scheme value of £9m be given,

       with ultimate approval to spend being granted once the project has

       progressed through the Assurance Process to Decision Point 5 (Full

       Business Case with Finalised Costs).

 

(iii) That the future approval at Decision Point 5 be made through a

       delegation to WYCA’s Managing Director following consideration and a

       recommendation by Investment Committee. This Approval Route will be

       subject to the scheme remaining within the tolerances outlined above.

 

(l)         In respect of Bradford Forster Square Station Gateway - Decision Point 3

            (Outline Business Case) -

 

(i)   That the Bradford Forster Square Station Gateway project proceeds

       through Decision Point 3 and the work commences on Activity 4 (Full

       Business Case).

 

(ii)  That an indicative approval to the total project value of £17.311m be

      given (which includes a £17.061m contribution for WY+TF), with ultimate

      approval to spend being granted once the project has progressed

      through the Assurance Process to Decision Point 5 (Full Business Case

      with Finalised Costs).

 

(iii) That development costs of £3,671,314 to be funded from the WY+TF in

       order to progress the scheme to Decision Point 4 (Full Business Case) be

       approved. That WYCA issues an addendum to the existing Funding

       Agreement with Bradford Council for expenditure of up to £3,671,314.

 

             (iv)  That the scheme returns to Investment Committee (for

                     recommendation) and WYCA (for approval) at Decision Point 4, with the

                     intention that approval at Decision Point 5 (Full Business Case with

                     Finalised Costs) be made through the delegation to WYCA’s Managing

                     Director, subject to the scheme remaining within the tolerances

                     confirmed at Decision Point 4.

 

(m)      In respect of LEP Loan - Gateway 45 - Decision Point 4 (Full Business Case) -

 

(i)    That the Gateway 45 loan proceeds through Decision Point 4 and the

        work commences on Activity 5 (Full Business Case with Finalised costs).

 

(ii)   That an indicative approval to the total loan value of £3.3m be given,

        with ultimate approval to the loan being granted once the project has

        progressed through the Assurance Process to Decision Point 5 (Full

        Business Case with Finalised Costs).

 

(iii)  That Leeds City Council are instructed that the current charge held as

        security for the earlier £3m LEP loan is released and imposed solely on

        part of the site.

 

(iv)  That the approval of the loan agreement at Decision Point 5 be made

        through the delegation to WYCA’s Managing Director, subject to the

        scheme remaining within the tolerances set out above.

 

(n)        In respect of LEP Loan – Fresh Pastures - Decision Point 4 (Full Business

            Case) -

 

(i)    That the Fresh Pastures loan proceeds through Decision Point 4 and the

        work commences on Activity 5 (Full Business Case with Finalised costs).

 

(ii)   That an indicative approval to the total loan value of £0.8m be given,

        with ultimate approval to the loan being granted once the project has

        progressed through the Assurance Process to Decision Point 5 (Full

        Business Case with Finalised Costs).

 

(iii)  That the approval of the loan agreement at Decision 5 be made through

        the delegation to WYCA’s Managing Director, subject to the scheme

        remaining within the tolerances set out above.

 

(o)        In respect of Tackling Fuel Poverty Phase 4 - Decision Point 5 (Full Business

            Case with Finalised Costs) -

 

(i)   That the reduction of LGF investment of Phase 1 of the Tackling Fuel

       Poverty Programme from £2,857,177 to £2,709,000, due to the

       withdrawal of the Calderdale Almshouse scheme be approved.

 

(ii)  That Phase 4 of the Tackling Fuel Poverty Programme for delivery in

       targeted areas of Calderdale and Kirklees to progress from Activity 5

       (FBC with Finalised Costs) to Activity 6 (Delivery) be approved.  The

       reduction of Phase 1, together with the inclusion of Phase 4 projects,

       brings the total LGF investment in the Tackling Fuel Poverty Programme

       to £6m.  This is in line with the indicative budget noted in the report to    

       November 2016 Investment Committee.

 

(iii) That WYCA funding of £1,007,800 be approved and that WYCA enters

       into a Funding Agreement with Kirklees for expenditure of up to

       £500,000 and with Calderdale for expenditure of up to £507,800, and

       that WYCA authorise delegation to the Managing Director to finalise the

       agreements.

 

(p)        In respect of Better Homes Activity 6 (Delivery) – Change Request –

 

(i)   That the exception that Year 1-3 baseline targets in respect of the

       following KPIs for the Better Homes programme be approved:

 

·         Target number of homes improved revised from 12,000 to 3,580.

·         Suspension of marketing and assessment targets.

·         Revise target apprenticeships created, to apprenticeships

supported.

·         That the Better Homes Yorkshire KPIs are updated in accordance with Schedule 11 of the Framework Agreement.

 

(q)        That in respect of Wakefield Civic Quarter - Activity 6 (Delivery) – Change

             Request the following exception be approved:

 

·                That a condition of the approved £1.1m grant for the Wakefield Civic Quarter project is that it is repaid (to a maximum amount of £1,1m) from a 50:50 share of any disposal proceeds. If the disposal involves a complex funding package and a lesser share is proposed, a further exception report will be prepared for the Investment Committee.

 

(r)        That in respect of Highways Maintenance Block and Highways Incentive

            Funding expenditure to the Districts of £25.971m for the Highways

             Maintenance Block and £2.432m for the Highways Incentive Funding, which

            will be funded  from the DfT’s allocation to WYCA be approved.

Supporting documents: