Agenda and minutes

West Yorkshire Combined Authority
Thursday, 1st February, 2018 11.00 am

Venue: Committee Room A, Wellington House, 40-50 Wellington Street, Leeds. View directions

Contact: Angie Shearon  Email: angie.shearon@westyorks-ca.gov.uk

Webcast: View the webcast

Items
No. Item

80.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillor N Turner.

81.

Declarations of Disclosable Pecuniary Interests

Additional documents:

Minutes:

There were no pecuniary interests declared by members at the meeting.

82.

Exempt Information - Possible Exclusion of the Press and Public

1.         To highlight Appendix 1 to Agenda Item 5 and Appendix 1 to Agenda Item 14 which officers have identified as containing exempt information within the meaning of Schedule 12A to the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2.         To consider whether or not to accept the officers’ recommendation in respect of the above information as set out paragraph 6.2 of Agenda Item 5 and paragraph 6.2 of Agenda Item 14.

 

3.         If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED – That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 1 to Agenda Item 5 and Appendix 1 to Agenda Item 14 on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Additional documents:

Minutes:

Resolved: That in accordance with paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix 1 to Agenda Item 5 and Appendix 1 to Agenda Item 14 on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information and for the reasons set out in the report that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

83.

Minutes of the Meeting of the Combined Authority held on 14 December 2017 pdf icon PDF 339 KB

Copy attached.

Additional documents:

Minutes:

Resolved: That the minutes of the meeting held on 14 December 2017 be approved and signed by the Chair.

84.

Capital Spend and Project Approvals pdf icon PDF 683 KB

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Additional documents:

Minutes:

The Authority considered a report of the Director of Delivery on the progression and funding for the following schemes through WYCA’s Assurance Framework:

 

·                    Bradford Interchange Phase 1

·                    Bradford Interchange Phase 2

·                    Project Beta

·                    Natural Flood Management Programme

·                    Wyke Beck Valley Flood Alleviation

·                    York Outer Ring Road Junction

 

The Authority agreed to withdraw consideration of Project Raven as the situation had changed since publication of the agenda and this would be brought back to a future meeting.

 

The importance of the Natural Flood Management Programme was discussed and members requested further details regarding the individual projects included in the programme.  It was suggested that an overview be provided to a future meeting, taking into account the work also being undertaken by the Yorkshire Flood and Coastal Committee and the Green Economy Panel.

 

It was noted that an exception report for the DfT Cycling and Walking to Work scheme had been assessed in line with WYCA’s Assurance Framework and had progressed directly to WYCA because of timescales relating to its delivery and governance requirements of the funding stream.

 

Members discussed the reporting and transparency in respect of the level of detail provided for the schemes in the submitted report.  The importance of engaging with the public and information being accessible was stressed and consideration would be given to the presentation of future reports.  It was suggested that options such as the inclusion of a summary box, hyperlinks to the business cases, previous papers and other reports as background information for the schemes be included going forward.

 

It was reported that there were rigorous processes in place for assessing schemes.  These were detailed in the Leeds City Region Assurance Framework which was to be considered at agenda item 10.  The process included WYCA’s Programme Appraisal Team (PAT) considering scheme business cases and, subject to their assessment, these are then considered by the Investment Committee who would take a decision on whether to recommend the schemes to WYCA for approval.  It was noted that business cases were published on WYCA’s website.  It was agreed that summary scheme performance information be included in the ‘summary box’.

 

Resolved:

 

(i)         In respect of Bradford Interchange Phase 1 (Decision Point 2 Case Paper) –

 

That following a recommendation from the Investment Committee, WYCA approves:

 

(a)       That the Bradford Interchange Phase 1 project proceeds through Decision Point 2 and work commences on Activity 3 (Outline Business Case) of the Assurance process.

 

(b)       That an indicative approval to the total project value of up to £5.605m is given to be funded from the West Yorkshire plus Transport Fund, with Full Approval to spend being granted once the scheme has progressed through the Assurance Process to Decision Point 5 (FBC with Finalised Costs).

 

(c)        That further development costs of up to £0.100m are approved in order to progress the scheme to Decision Point 3 (Outline Business Case) taking the total project approval to £0.180m, and that WYCA enter into an addendum to the existing funding agreement with City of Bradford Metropolitan  ...  view the full minutes text for item 84.

85.

Leeds City Region Growth Deal Programme Review pdf icon PDF 332 KB

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Additional documents:

Minutes:

The Authority considered a report of the Director of Delivery which:

 

·         Provided an update on the implementation of the Growth Deal and sought agreement of actions to actively manage scheme performance.

 

·         Presented recommendations following the recent Call for Projects relating to Growth Deal funding, that a number of schemes are brought forward for consideration, pending the outcome of the programme re-profiling exercise and the future availability of funding, and subject to approval through the WYCA Assurance Process.

 

·         Provided an update on current activity relating to the forthcoming 2019/20 Growth Deal Review, and sought approval for an allocation of £400,000 to undertake the work required in preparation for the Gateway Review.

 

The performance and management of schemes in the Growth Deal was discussed.  It was reported that an Investment Committee workshop would be held in March to consider the timing and profiling of projects and WYCA members would be invited to take part in those discussions. 

 

Members discussed the recent Call for Projects and the list of schemes outlined in the submitted report which were recommended for taking forward.  They reiterated their request that hyperlinks be provided in future reports to any background information available.  It was noted that based on the information that had been provided, the schemes would potentially deliver direct jobs and houses by 2021.  It was recognised that because of delivery timescales, the Call for Projects had been restrictive to projects that would deliver by 2021; it was however noted that there may be further opportunities to support a wider range of projects with the development of the Local Inclusive Industrial Strategy.  It was proposed that a further Call for Projects be considered and this would be discussed at a future meeting of the Investment Committee. 

 

It was noted that the Growth Deal review is a stipulation by Government.  A project ceiling budget of £400,000 has been identified by Government to undertake the Gateway Review exercise in the Leeds City Region, including all lead-in activity and reporting to Central Government.  It was reported that WYCA was working with other LEP areas and Government to understand what the money would be spent on and how it could be reduced, including whether it was possible that some of the initial work could be undertaken in-house to reduce the expenditure.

 

Resolved:

 

That WYCA approves:

 

(i)         In-principle support to the projects identified in paragraphs 2.10 and 2.11 of the submitted report and that the projects be brought forward for consideration for entry into the WYCA pipeline list, pending the outcome of the programme re-profiling exercise and the future availability of funding, and subject to approval through the WYCA Assurance Process.

 

(ii)        A maximum of £400,000 to be funded from the Local Growth Fund to fund the Growth Deal Review activity as detailed in the submitted report.

86.

Local Inclusive Industrial Strategy Update pdf icon PDF 575 KB

(Member lead: Roger Marsh, Interim Director: Liz Hunter)

Additional documents:

Minutes:

The Authority considered a report of the Interim Director of Policy & Strategy which provided an update on the development of a single, bold city region strategy, owned by both the LEP and WYCA that provides a compelling proposition using the city region’s tech assets and opportunities to deliver inclusive growth outcomes.

 

It was noted that there was an ambition to deliver this work at pace in order to position the City Region so that it forms part of the first wave of Local Industrial Strategies agreed by Government by March 2019. 

 

Members discussed and noted the update which included the draft vision statement, emerging priorities and proposals that could form the core building blocks of the local inclusive industrial strategy and the suggested approach to the development of the strategy.

 

In welcoming the progress to date, the following comments/observations were made:

 

·         The important development work being undertaken across all the local authorities should be highlighted.

 

·         Inclusive growth needs to be reflected in the emerging priorities and throughout the document.

 

·         Ensure that the narratives are written for different audiences and take other views into account.

 

The opportunity to consider how businesses could be supported as the economy grows and new jobs created was recognised and the challenges in respect of skills, retraining, working practices and the apprenticeship levy were discussed. It was agreed that a skills report would be prepared for a future meeting.

 

Resolved: That WYCA endorses the direction of travel on the following areas:

 

(i)         An updated Leeds City Region strategic framework.

 

(ii)        The draft vision statement as set out in paragraph 2.7 and the intention to develop further ‘expressions’ for different audiences.

 

(iii)       The emerging priorities and proposals summarised in paragraph 2.10 that could form the core building blocks of our local, inclusive industrial strategy and will be key to securing future investment.

 

(iv)       The proposed ‘open policy’ approach that intends to harness the views and influence of partners in co-producing a compelling, bold city region proposition.

87.

West Yorkshire Plus Transport Fund Transformational Programme pdf icon PDF 404 KB

(Member lead: Cllr P Box, Director: Melanie Corcoran)

Additional documents:

Minutes:

The Authority considered a report of the Interim Director of Policy & Strategy on the proposed approach for the Transformational Fund which is part of the West Yorkshire plus Transport Fund (WY+TF).

 

It was noted that the WY+TF Growth Deal Transformational Fund provides the opportunity to undertake early development work to shape the future transformational pipeline of schemes. The WY+TF includes an allocation of £12.5m within the Transformational Fund and endorsement of £7m to develop the LCR Connectivity Strategy Priority pipeline was sought.  This would take into account the recent call for projects and Inclusive Growth Corridor Plans.

 

Members were advised that the Investment Committee had endorsed the approach set out in the submitted report at their meeting held on 3 January 2018. It was proposed that a further report be prepared for consideration by the Investment Committee and WYCA to seek approval to spend within the £7m allocation, subject to approval through the WYCA Assurance Process.

 

Resolved:

 

(i)         That the proposed approach for the West Yorkshire plus Transport Fund Transformational Fund, as set out in the submitted report, be endorsed.

 

(ii)        That an allocation of £7m be made within the West Yorkshire plus Transport Fund Transformational Fund to develop the Leeds City Region Connectivity Strategy Priority pipeline taking into account the recent call projects and Inclusive Growth Corridor Plans.

 

(iii)       That a further report be prepared for consideration by the Investment Committee and WYCA to seek the capital approval to spend the £7m allocation subject to approval through the WYCA Assurance Process.

88.

Business Planning and Budget 2018/2019 pdf icon PDF 440 KB

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Additional documents:

Minutes:

The Authority considered a report of the Director of Resources and was

given a presentation which:

 

·         Set out the outline corporate plan for West Yorkshire Combined Authority (WYCA) for 2018/19 and its strategic aims on behalf of local people.

 

·         Sought approval for the proposed revenue budget and transport levy for 2018/19, the indicative capital programme and the treasury management statement.

 

Corporate Plan 2018/19

 

It was reported that the Corporate Plan was in the process of being developed. A high level summary of the draft business plans for each of the organisation’s five Directorates was attached at Appendix 1 and these will form the basis of the 2018/19 corporate plan which will be brought to the next WYCA meeting for approval. The proposed shape of the corporate plan was set out in Appendix 2.

 

Revenue Budget 2018/19

 

Members considered the revenue budget and transport levy for 2018/19. Details of the proposed budget for 2018/19 and early estimates for the subsequent two years were provided in Appendix 3. 

 

The challenges in setting a balanced budget were noted together with a number of actions which had been required, including identifying budget savings and income targets required. 

 

The proposed transport levy reduction of £1m was in response to continuing pressure on local government funding with proposals that the levy is further reduced by £1m in each of the next two years.  A review would be undertaken over the next year of the way in which transport services are provided in order to reduce expenditure over the next three years.  Details of the net and gross levy by population, showing the decrease was set out in Table 2 of the submitted report together with the rebates due to each District. 

 

Details of the Reserves Policy and position for 2017/18 were outlined in the submitted report. The workings for this year’s reserves policy were set out in Table 1 and were based on the approach taken in previous years with an updated assessment of the relative risks. 

 

Capital Programme 2017/18 and 2018/19

 

WYCA noted the capital programme for 2018/19 and subsequent years and the indicative capital programme which were outlined in the submitted report. 

 

It was reported that the Investment Committee had considered the individual projects within the West Yorkshire plus Transport Fund (WY+TF) and would  continue to be a key part of the process whereby Growth Deal and other projects are considered and recommended for progression.  This would also include the further work on the call for projects.  It was proposed that the arrangements for the Transport Committee to approve Integrated Block funded projects up to a value of £3m also be continued for 2018/19.

 

Treasury Management

 

Members noted the Prudential Funding Statement which was attached at Appendix 4. This set out the treasury management activity in the year, the arrangements in place and details of the funding position.

 

Resolved:

 

(i)         That the approach to the corporate plan for 2018/19 be endorsed.

 

(ii)        That the revised budget/forecast for 2017/18 and the proposed budget for 2018/19  ...  view the full minutes text for item 88.

89.

Leeds City Region Assurance Framework Annual Review pdf icon PDF 300 KB

(Member lead: Roger Marsh, Director: Melanie Corcoran)

Additional documents:

Minutes:

The Authority considered a report of the Director of Delivery which:

 

·         Provided an update on progress relating to changes proposed to the Leeds City Region Assurance Framework arising from its annual review, and with the recently issued review of Local Enterprise Partnership Governance & Transparency (October 2017).

 

·         Sought feedback on the updated assurance requirements and approval of the substantive form of the document following the incorporation of further changes requested, and sought authority for WYCA’s Managing Director to finalise the document in consultation with the Chair of WYCA and the Chair of the LEP Board for submission, and to make further in-year changes as may be required.

 

It was reported that the Assurance Framework had to be updated annually and published on the Local Enterprise Partnership’s website.  Members discussed the draft document which was attached at Appendix 1 and noted that this had been shared and discussed at meetings of the LEP Board, Overview & Scrutiny Committee and Governance & Audit Committee.  The Overview & Scrutiny Committee, through their SEP Delivery Working Group, had offered level of challenge to the approach taken and were content with the current progress.  It was proposed that the scrutiny sessions would continue to ensure that the Assurance Framework remains fit for purpose as this was a ‘live’ document.

 

It was noted that the changes to the LCR LEP’s governance arrangements which were approved by the LEP Board on 16 January 2018 had been reflected in the document. The LEP Board had agreed the revised framework subject to any further comments from WYCA and, in this respect, members’ views regarding reporting and transparency which had been discussed earlier in the meeting would be incorporated.  It was proposed that WYCA’s Managing Director would finalise the content of the Assurance Framework in consultation with the Chair of WYCA and the Chair of the LEP Board prior to its submission to Government by 28 February 2018.

 

Resolved: 

 

(i)         That the substantive form of the draft Assurance Framework, subject to the incorporation of any further feedback, be approved.

 

(ii)        That WYCA’s Managing Director be authorised to finalise the content of the Assurance Framework in consultation with the Chair of WYCA and the Chair of the LEP Board, and to submit the document to Government by 28 February 2018.

 

(iii)       That it be noted that further changes and updates to the Assurance Framework are anticipated during the year and WYCA’s Managing Director be authorised to make such further changes as are appropriate, and to update WYCA and the LEP Board on an annual basis.

90.

Report of the Overview and Scrutiny Committee pdf icon PDF 266 KB

(Member lead:  Cllr R Light, Director: Angela Taylor)

Additional documents:

Minutes:

The Authority considered a report of the Overview & Scrutiny Committee which put forward the findings and recommendations of a task and finish working group.

 

It was reported that in September 2017, the Overview & Scrutiny Committee established a cross party task and finish working group consisting of 5 members.  This was to consider whether any lessons could be learnt from a review of the processes and governance relating to the award of a loan to Oxford GB2 in 2013 by the Leeds City Region Local Enterprise Partnership (LCR LEP). 

 

Members discussed the findings of the Working Group which had been considered at the meeting of the Overview & Scrutiny Committee on 24 January 2018.  It was recognised that their recommendations had already been addressed by WYCA in establishing and developing its Assurance Framework and governance arrangements. 

 

In noting the improvements which had already been introduced and approving the recommendations, the Authority thanked the Overview & Scrutiny Committee for their work and the time taken to produce the thorough report on this important issue.

 

Resolved: That WYCA notes the work of the Overview & Scrutiny Committee Working Group and agrees with the recommendations contained in their report.  Further, WYCA notes the improvements to assurance and governance that have taken place over recent years.

91.

WYCA Procurement Strategy and Changes to Contract Standing Orders pdf icon PDF 427 KB

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Additional documents:

Minutes:

The Authority considered a report of the Director of Resources which sought approval of the new WYCA Procurement Strategy and updated Contract Standing Orders (CSOs).

 

It was reported that a review of the procurement needs of the organisation had been undertaken and a new Procurement Team created.  The new Procurement Strategy would cover the period 2018 to 2021 and set out a framework for committing spend and undertaking procurement activities throughout the Authority.  A copy of the Procurement Strategy was attached at Appendix 1 and it was proposed that this be reviewed annually to monitor progress and update as required.

 

The Contract Standing Orders were attached at Appendix 2. These had been updated and approved in April 2017 and substantial changes were now required following the introduction of new working practices that would ensure greater focus on transparency and value for money

 

Resolved:

 

(i)         That the new Procurement Strategy to cover the period 2018 – 2021 be approved.

 

(ii)        That the amended Contract Standing Orders be approved.

92.

Governance Arrangements - Appointments pdf icon PDF 296 KB

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Additional documents:

Minutes:

The Authority considered a report of the Director of Resources on governance arrangements in respect of the following:

 

·                     To note a change in WYCA substitutes.

 

·                     To approve the appointment of a change in local authority appointment on  the Business Innovation & Growth Panel and appoint a new private sector member.

 

·                     To approve appointments to Transport for the North.

 

WYCA Substitute Members

 

It was reported that Councillor Robert Light, on behalf of the West Yorkshire Conservative Group Leaders, had notified WYCA of a change in WYCA substitute members as follows:

 

·                    Councillor Scott Benton (Calderdale Council) to replace Councillor Nadeem Ahmed (Wakefield Council) as substitute WYCA member for Councillor Andrew Carter (Leeds Council).

 

·                    Councillor John Pennington (Bradford Council) to fill the vacant position of substitute WYCA member for Councillor Simon Cooke (Bradford Council).

 

Business Innovation & Growth Panel

 

It was reported that North Yorkshire County Council had notified WYCA of their wish to make the following change on the Business Innovation & Growth Panel:

 

·                     Councillor Andrew Lee to replace Councillor Patrick Mulligan

 

Following the conclusion of the appointments process for private sector membership on the Panel, members considered the recommendation for the appointment of an additional member and details were set out in Appendix 1 to the submitted report.

 

Appointment to TfN Shadow Board

 

It was reported that a number of WYCA appointments were to be made pending TfN being established as a statutory body in April 2018 and the following appointments were agreed:

 

·                     The TfN Shadow Board - Councillor Judith Blake and Councillor Keith Wakefield as the substitute member.

 

·                     TfN when established as a statutory body - As above.

 

·                     TfN’s Scrutiny Committee - Councillor Eric Firth and Councillor Barry Collins as the substitute member.

 

Resolved:

 

(i)         That the change in Conservative WYCA substitute members be noted.

 

(ii)        That WYCA co-opts members to the Business Innovation & Growth Panel as set out in Appendix 1 to the submitted report.

 

(iii)       That WYCA appoints Councillor Judith Blake to the TfN Shadow Board and Councillor Keith Wakefield as the substitute TfN Shadow Board member.

 

(iv)       That WYCA appoints Councillor Judith Blake as TfN member and Councillor Keith Wakefield as the substitute TfN member.

 

(v)        That WYCA appoints Councillor Eric Firth to the TfN’s Scrutiny Committee and Councillor Barry Collins as the substitute member.

 

93.

European Structural and Investment Funds - Sustainable Urban Development pdf icon PDF 270 KB

(Member lead: Cllr P Box, Director: Angela Taylor)

Additional documents:

Minutes:

The Authority considered a report of the Director of Resources on European Structural & Investment Funds – Sustainable Urban Development (ESIF/SUD) which sought approval for the prioritisation list for SUD undertaken by the Department for Communities and Local Government (DCLG) as Managing Authority (MA), reconciled to the available budget.

 

At the last meeting, WYCA had considered and approved the advice contained in each of the outline assessments and the prioritised list for the selection of SUD projects.  The MA had now finalised their assessment, taking into account the advice provided by WYCA and members considered the prioritisation list for SUD which was detailed in the exempt Appendix 1.  It was noted that the total value of the projects exceeds the indicative budget attached to the Call and the MA, having taken into consideration the Intermediate Body’s (WYCA’s) decision in respect of local strategic fit, had reconciled the projects to the budget.

 

Following WYCA’s agreement, as Intermediate Body, the MA will formally notify applicants of the outcome and progress the successful projects to the next stage.  It was expected that the full applications will be presented to WYCA by Summer 2018.

 

Resolved: That the prioritisation list for SUD, included in exempt Appendix 1, undertaken by the Managing Authority (MA), Department for Communities and Local Government (DCLG), reconciled to the available budget, be approved.

94.

Minutes of the West Yorkshire and York Investment Committee held on 9 November 2017 pdf icon PDF 322 KB

Additional documents:

Minutes:

Resolved: That the minutes of the West Yorkshire & York Investment Committee held on 9 November 2017 be noted.

95.

Minutes of the Overview and Scrutiny Committee held on 15 November 2017 pdf icon PDF 294 KB

Additional documents:

Minutes:

Resolved: That the minutes of the Overview & Scrutiny Committee held on 15 November 2017 be noted.

96.

Minutes of the Transport Committee held on 17 November 2017 pdf icon PDF 377 KB

Additional documents:

Minutes:

Resolved: That the minutes of the Transport Committee held on 17 November 2017 be noted.

97.

Draft Minutes of the Green Economy Panel held on 21 November 2017 pdf icon PDF 312 KB

Additional documents:

Minutes:

Resolved: That the draft minutes of the Green Economy Panel held on 21 November 2017 be noted.

98.

Draft Minutes of the Governance and Audit Committee held on 28 November 2017 pdf icon PDF 310 KB

Additional documents:

Minutes:

Resolved: That the minutes of the meeting of the Governance & Audit Committee held on 28 November 2018 be noted.

99.

Draft Minutes of the Employment and Skills Panel held on 4 December 2017 pdf icon PDF 340 KB

Additional documents:

Minutes:

Resolved: That the draft minutes of the Employment & Skills Panel held on 4 December 2017 be noted.

100.

Draft Minutes of the West Yorkshire and York Investment Committee held on 3 January 2018 pdf icon PDF 448 KB

Additional documents:

Minutes:

Resolved: That the draft minutes of the West Yorkshire and York Investment Committee held on 3 January 2018 be noted.