Issue - meetings

(Member lead: Cllr S Hinchcliffe, Director: Angela Taylor)

Resolved:

(a)       That the work underway to progress the corporate technology programme be noted.

(b)       In respect of the intranet project, the Combined Authority approves:

(i)         That the intranet project proceeds through decision point 2 and commences work on activity 3 (outline business case).

(ii)       That future approvals are made in accordance with the approval pathway and approval route set out in the case paper, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the case paper.

(c)       In respect of the West Yorkshire Combined Authority head office accommodation project, the Combined Authority approves:

(i)        That the head office accommodation project proceeds through decision point 3 and work commences on activity 4 (full business case).

(ii)       That an indicative approval to the forecast total project cost of £5.942 million is given. This will be funded entirely by the Combined Authority (from the approved budget for corporate projects), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)      That development costs of £275,000 are approved in order to progress the scheme to decision point 5, taking the total development cost approval to £375,000.

(iv)      That further spend of up to £127,000 on the previously awarded NEC3 Professional Services contract to NPS Property Consultants for design team services on the WYCA head office accommodation project, taking the total approved spend on this contract to £175,000 be approved.

(v)       That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.

The Combined Authority considered a report of the Director of Resources on corporate priorities which:

·         Provided an update on the work underway on the Corporate Technology Programme.

·         Sought approval for the progression of the intranet project through decision point 2.

·         Put forward proposals for the progression of, and funding for, the head office accommodation project, in accordance with the recommendations of the Combined Authority’s assurance process.

Resolved:

(a)       That the work underway to progress the corporate technology programme be noted.

(b)       In respect of the intranet project, the Combined Authority approves:

(i)         That the intranet project proceeds through decision point 2 and commences work on activity 3 (outline business case).

(ii)       That future approvals are made in accordance with the approval pathway and approval route set out in the case paper, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the case paper.

(c)       In respect of the West Yorkshire Combined Authority head office accommodation project, the Combined Authority approves:

(i)        That the head office accommodation project proceeds through decision point 3 and work commences on activity 4 (full business case).

(ii)       That an indicative approval to the forecast total project cost of £5.942 million is given. This will be funded entirely by the Combined Authority (from the approved budget for corporate projects), with full approval to spend being granted once the scheme has progressed through the assurance process to decision point 5 (full business case with finalised costs).

(iii)      That development costs of £275,000 are approved in order to progress the scheme to decision point 5, taking the total development cost approval to £375,000.

(iv)      That further spend of up to £127,000 on the previously awarded NEC3 Professional Services contract to NPS Property Consultants for design team services on the WYCA head office accommodation project, taking the total approved spend on this contract to £175,000 be approved.

(v)       That future approvals are made in accordance with the approval pathway and approval route set out in the submitted report, including at decision point 5 through a delegation to the Combined Authority’s Managing Director following a recommendation by Combined Authority’s Programme Appraisal Team. This will be subject to the scheme remaining within the tolerances outlined in the submitted report.